Agenda and minutes

Apologies were received from Alderman Robert Howard.

The Chairman welcomed Christopher Hill to the Sub-Committee.

There were no declarations.

OR

XXX declared a pecuniary/non-pecuniary interest in item X by virtue of

To agree the public minutes of the meetings held on 5^th November and 14^th December.

RESOLVED - That the public minutes of the meetings held on 5^th November and 14^th December 2018 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

RESOLVED – That the Sub-Committee notes the report.

Joint Report of the Town Clerk and the City Surveyor

The Sub-Committee considered a Joint Report of the Town Clerk and the City Surveyor.

The City Surveyor stressed that the decant from Walbrook Wharf was a separate initiative to the agile working programme, however, further transfers of employees to Guildhall would clearly have an impact on operational performance and capacity here, which would, in turn, increase demand for agile working.

With the West Wing close to capacity it was important to consider carefully how the office accommodation at Guildhall would be arranged over the coming years. The Chairman welcomed the Report and the Surveyor’s remarks but suggested that the proper forums for this discussion were CASC and Project Sub Committee. The City Surveyor responded that a Paper on the Walbrook Wharf disposal and decant would be going to both Sub-Committees in the spring.

In addition, Members asked officers to ensure CASC and the Establishment Committee had continuing oversight of the design principles, as it was vital to consider the implications for staff of any changes to working practices.

RESOLVED – that the Sub-Committee approved the following:

·         To note the contents of this report;

·         To approve the six Design Principles to support the Smart Working programme.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item(s)                                               Paragraph(s)

To agree the non-public minutes of the meetings held on 5^th November 2018 and 14^th December 2018.

RESOLVED - That the non-public minutes of the meetings held on 5^th November and 14^th December 2018 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee received a Report of the Town Clerk which set out the outstanding non-public actions from previous meetings of the Sub-Committee.

RESOLVED – that Members note the report.

Report of the City Surveyor

Report of the Chamberlain and the City Surveyor

The Sub-Committee received a Joint Report of the Chamberlain and the City Surveyor.

Report of the Chamberlain

The Sub-Committee received a Report of the Chamberlain concerning the Service Based Review.

Report of the Comptroller and City Solicitor

The Sub-Committee received a Report concerning the Comptroller and City Solicitor’s department’s efficiency measures and current performance.

Report of the Commissioner of the City of London Police

The Sub-Committee received a Report of the Commissioner of the City of London Police concerning the Action and Know Fraud project.

There were no questions.

There was no other business.