Agenda and minutes

Apologies were received from Alderman Nicholas Lyons, Paul Martinelli and Deputy Henry Pollard.

There were no declarations.

To agree the public minutes of the meeting held on 16^th April 2019.

RESOLVED - That the public minutes of the meeting held on 16^th April 2019 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee received a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

RESOLVED – that the Committee noted the report.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

The Chairman proposed that, given the ongoing discussions around the Fundamental

Review (FR), the agenda for the E&P session scheduled on 13th September could be altered to incorporate an in-depth discussion for Members outlining the FR’s implications across departments and services.

The usual specific departmental reports from Chief Officers would return for the following meeting in November.

The Chairman asked the Town Clerk to discuss options with the Chamberlain in light of the feedback from the Resource Allocation Away Day in mid-July where the FR would be a main point of discussion. A further update would be made to E&P Members in due course.

RESOLVED – that the Sub-Committee noted the report.

Report of the Town Clerk.

The Sub-Committee received a Report of the Town Clerk concerning corporate and business planning.

Members thanked the Town Clerk for the update; it was critical we retained momentum over the coming months and part of that was to ensure clarity in the process was prioritised. They added that it would be useful for the Town Clerk to include a cover note that framed the finalised versions of the high-level summary Business Plan (a template of which was presented to Members as an appendix of the Report).

The Chairman stressed that a key question was to ask Chief officers what they were planning to do less of; if their answer was “around zero”, then “we should draw our own conclusions”,  although as he pointed out, some departments, such as Community and Children’s Services, may legitimately find it difficult to identify many areas, given their legal obligations to deliver certain services. Nevertheless, it was vital that the process needed to be an enabler to drive choices.

A Member added that the process and any related documentation had to “grab people’s attention”, we needed to avoid plans going through “on the nod” and subsequently being left on a “shelf to gather dust”; to assist preparation they proposed road testing the template with a “mature department”.

RESOLVED – that the Sub-Committee noted the Report.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 16^th April 2019.

RESOLVED - That the non-public minutes of the meeting held on 16^th April 2019 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee received a report of the Town Clerk which set out the outstanding non-public actions from previous meetings of the Sub-Committee.

RESOLVED – that the Sub-Committee noted the report.

Report of the City Surveyor.

The Sub-Committee received a Report of the City Surveyor concerning Economy, Efficiency and Effectiveness Health Checks for the Surveyor’s Department.

Report of the Managing Director of the Barbican Centre.

The Sub-Committee received a Report of the Managing Director of the Barbican Centre concerning the Economy, Efficiency and Effectiveness Health Checks for the Centre.

There were no questions.

There was no other business.