Agenda and minutes

Venue: Virtual Meeting

Contact: John Cater
tel. no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were no apologies.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 152 KB

To agree the public minutes of the meeting held on 28th May 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 28th May be approved as an accurate record.

 

 ...  view the full minutes text for item 3.

4.

Tackling Racism Taskforce pdf icon PDF 101 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a Report of the Town Clerk concerning the Tackling Racism Taskforce.

 

The Chair welcomed Caroline Addy and Andrien Meyers to the meeting; Ms Addy and Mr Meyers were appointed co-Chairs of the Taskforce earlier in July, and provided the Establishment Committee with an update on both the initial setting up of the Taskforce and a summary of the discussion and output from its first meeting.

 

As a starting point, the Chairs emphasised to the Committee that the Taskforce was practically focused; as well as capturing the proposals and formulating policies specific to the City, it would gather best practice from other local authorities, and consult with appropriate external specialists.

 

It was critical that the momentum of recent months wasn’t allowed to dissipate and, as such, the Taskforce would look to deliver an interim report in September, with a finalised version ready by December.

 

The Taskforce have identified seven areas/workstreams that will inform its output over the coming months, namely; 

-           Governance

-           Education

-           Staff- career progress

-           Business

-           Police

-           Livery

-           Health and wellbeing

 

The Taskforce wants to avoid “developing endless policies” or “replicating work which had already been carried out”; the overarching aim was to, at pace, develop policies that would bring about effective organisation change, in essence, racism is a structure, not an event, and it was the Taskforce’s role to advocate for and support the Corporation in trying to dismantle this structure.

 

Mr Meyers provided a summary of the first meeting of Taskforce, in which the Co-Chairs addressed the BAME Staff Network, this was attended by 120 members of staff. Initially setting out the purpose of the taskforce, they then went into “listening mode”; six broad themes emerged:

 

1.The need for a safe space to voice concerns with regard for any

 ...  view the full minutes text for item 4.

5.

Questions on Matters Relating to the Work of the Committee

Minutes:

Questions were raised as follows:

 

Prior to the meeting a Member of the Court had emailed the Chair asking for an update on where we had got to with introducing “Ban the Box”.

 

The Director of Human Resources responded that a roll-out of Ban the Box was in progress (with certain caveats around those requiring a CRB check) and it should be ready for final sign off in the coming weeks.

 ...  view the full minutes text for item 5.

6.

Any other business that the Chair considers urgent

Minutes:

The following item of urgent business was raised –

 

On behalf of the Committee, the Chair formally thanked the departing Joyce Nash and Barbara Newman for their sterling contributions to the Committee for the past 33 and 23 years respectively. Their efforts had been invaluable, and Members would look to build upon their work in the years ahead.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 28th May 2020.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered the non-public minutes of the meeting held on 28th May.

 ...  view the full minutes text for item 8.

9.

Job Retention Scheme

Report of the Director of Human Resources.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a Report of the Director of Human Resources concerning the Job Retention Scheme.

 ...  view the full minutes text for item 9.

10.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chair considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.

12.

Confidential Minutes

To agree the Confidential minutes of the last meeting held on 28th May 2020.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED - that the confidential minutes of the meeting held on 28th May be approved as an accurate record.

 ...  view the full minutes text for item 12.

13.

Staff Structuring - City of London School

Report of the Bursar, City of London School.

 ...  view the full agenda text for item 13.

Minutes:

The Committee considered a Report of the Bursar of the City of London School.

 ...  view the full minutes text for item 13.

14.

Target Operating Model update

Verbal Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

The Committee received a verbal Report of the Town Clerk concerning the Target Operating Model (TOM)

 ...  view the full minutes text for item 14.

15.

Question raised by the Chairman of the Audit & Risk Management Committee

Note of the Chairman of Audit & Risk Management Committee.

 ...  view the full agenda text for item 15.

Minutes:

The Committee received a question from the Chairman of the Audit & Risk Management Committee

 

 

 ...  view the full minutes text for item 15.

16.

Town Clerk's Update

The Town Clerk to be heard.

 ...  view the full agenda text for item 16.

Minutes:

The Town Clerk did not add anything to his earlier comments at ITEM 14.

 ...  view the full minutes text for item 16.