Agenda and minutes

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Contact: John Cater
tel. no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Henry Colthurst, The Revd Stephen Haines and Elizabeth Rogula.

 

It was noted that Karina Dostalova had resigned from the Court of Common Council and consequently, in light of the vacancy that this now generated on the Committee, the position would be advertised in the usual manner ahead of the December meeting of the Court of Common Council. The Chair conveyed her thanks, and those of the Committee, to Ms Dostalova for her contributions since her appointment to serve on the Committee and wished her the very best for the future.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Member/Officer Charter pdf icon PDF 126 KB

A joint report of the Town Clerk and Chief Executive and the Comptroller and City Solicitor relative to the adoption of the Member/Officer Charter.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

The Committee considered a joint report of the Town Clerk and Chief Executive and the Comptroller and City Solicitor relative to the adoption of a proposed Member/Officer Charter which was set out before Members for consideration. It was noted that the proposed Charter had been based on the current version of the Member/Officer Protocol which was adopted by the Court of Common Council in 2006 and most recently reviewed and updated in April 2019.

 

Members commented on the importance of ensuring that high standards of behaviour were demonstrated at all times and maintained by Members given their position as holders of public office.

 

In response to a query about how the Charter would be rolled out to staff and Members, the Town Clerk and Chief Executive advised that, subject to approval by the Court of Common Council, the Charter would be rolled out in multiple ways to ensure that it was profiled as soon as possible. The Town Clerk’s podcast and staff communication tools, along with staff induction arrangements, would be used to profile the Charter amongst officers.  With regards to Members, a key point for implementation would be after the 2022 ward elections and during the Member induction period. Other forums in which to profile the Charter would also be explored such as the Chairmen’s Suppers.

 

Resolved:- That the proposed Member/Officer Charter be approved and, with the consent of the Policy and Resources Committee, a recommendation thereon be submitted to the Court of Common Council.

 ...  view the full minutes text for item 3.

4.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 4.

5.

Any other business that the Chair considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

Resolved: – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 6.

7.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

A question was raised in respect of the Member/Officer Charter and responded to by the Comptroller and City Solicitor and the Chief Operating Officer.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chair considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 8.

9.

Proposals for the Organisational Design of the Department of the Deputy Town Clerk and Chief Executive

A report of the Deputy Town Clerk and Chief Executive relative to proposals for the organisational design of the department of the Deputy Town Clerk and Chief Executive.

 

Please note that Appendix B is TO FOLLOW.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the Deputy Town Clerk & Chief Executive relative to proposals for the organisation design of the Department of the Deputy Town Clerk & Chief Executive.

 ...  view the full minutes text for item 9.

10.

City of London Freemen's School Organisation Design

A report of the Headmaster, City of London Freemen’s School.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered a report of the Headmaster of the City of London Freemen’s School relative to the School’s organisation design.  

 ...  view the full minutes text for item 10.

11.

Chamberlain's Department Organisation Design

A report of the Chamberlain.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Chamberlain relative to the Chamberlain’s Department organisation design.  

 

 ...  view the full minutes text for item 11.

12.

TOM Review: Pilot Project at the 3 City of London Schools

A report of the Bursar of the City of London School.

 ...  view the full agenda text for item 12.

Minutes:

The Committee received a report of the Bursar of the City of London School relative to the pilot project at the three City of London Schools (TOM review). 

 

 ...  view the full minutes text for item 12.

13.

Urgent Business (Confidential): Town Clerk's Update

Minutes:

The Committee received an update from the Town Clerk and Chief Executive.

 ...  view the full minutes text for item 13.