Agenda and minutes

Apologies were received from Ann Holmes.

There were no declarations.

To approve the public minutes of recent Board meetings.

RESOLVED, that – the public minutes and summary of the inquorate meeting held on 25^th November 2019 be approved.

RESOLVED, that – the public minutes and summary of the inquorate meeting held on 23^rd September 2019 be approved.

NB:  as the Board minutes at items 3(b) and (c) have previously been circulated for approval, they have been incorporated within a supplementary pack, together with the minutes of the various sub-committee meetings. 

RESOLVED, that – the public minutes and summary of the meeting held on 13^th May 2019 be approved.

To receive the public minutes of recent Sub Committee meetings.

The public minutes of the Audit & Risk Management Committee held on XX were received.

RESOLVED, that – the public minutes and summary of the meeting held on 28^th October 2019 be approved.

RESOLVED, that – the public minutes and summary of the meeting held on 13^th November 2019 be approved.

RESOLVED, that – the public minutes and summary of the meeting held on 4th November 2019 be approved.

RESOLVED, that – the public minutes and summary of the meeting held on 18^th November 2019 be approved.

RESOLVED, that – the public minutes and summary of the meeting held on 22^nd January 2019 be approved.

Report of the Town Clerk.

Governors received the Board’s outstanding actions list. 

Report of the Town Clerk.

Members considered a report of the Town Clerk in respect of the Annual Review of the Committee’s Terms of Reference and frequency of meetings.

Report of the Principal.

The Board received the Principal’s Public Report which provided updates on:

Sector Update

Quality of learning and teaching environment by department (including Music, Drama, Production Arts, Advancement and GYA)

Awards and Prizes

An appendix which provided an annual snapshot of Higher Education student numbers. 

RESOLVED, that – the report be noted.   

Report of the Principal together with a presentation from Professor Cormack Newark.

The Board received a report of the Principal in respect of the Research Annual Report for 2018/19, which provided updates on a number of issues and contributed to the assurance of an adequate research infrastructure in place to support doctoral studies and maintain the standards for award.

RESOLVED, That – the report be noted. 

Report of the Principal.

The Board received a report of the Principal in respect of the REF 2021 Code of Practice which was formally approved in November 2020.

Resolved, that – the report be noted.

Report of the Principal.

The Board received a report of the Director of Guildhall Young Artists and Safeguarding which provided the annual update to the Office for Students on the number of Prevent cases in a given year.  Member noted that there had been no Prevent referrals during the 2018/19 Academic Year and the OfS would report back in March to confirm that the School is fulfilling its statutory obligations in respect of the Prevent duty. 

RESOLVED, That – the report be noted.

Report of the Principal.

The Board received a report of the Principal which presented the Access and Participation Plan’s Monitoring Report for 2018/19.  Members noted that it is a requirement of registration with the Office for Students, and to charge the higher fee rate, that the school has a valid Access and Participation Plan.  The impact of the plan is monitored annually.

RESOLVED, that – the report be noted.

Report of the Principal.

Members received an Outcome (Gateway 6)  report of the Principal in respect of a project to replace the general electrical installation in the Silk Street theatre, including the house, emergency lighting and dimmer racks.  The report set out positive and improvement reflections and sought to formally close the project. 

RESOLVED, that – the report be noted and the project closed. 

Report of the Town Clerk.

Members received a report of the Town Clerk in respect of urgent decisions taken since the last meeting of the Committee.  Members were reminded that the Board meeting scheduled had been inquorate and it had not been possible for any decisions to be taken.  As a number of the decisions were time critical and could not wait until the Board meeting on 17^th February 2020, the following decisions were taken by the Town Clerk, under urgency, in consultation with the Chairman and Deputy Chairman of the Board:

1.    Academic Assurances Working Group Report and Recommendation 

2.    Programme closure of the BA in Performance and Creative Enterprise

3.    Guildhall School International Strategy

4.    Remuneration Annual Statement

5.    Recruitment Strategy Document for Co-Opted Members of the Board and its Committees

RESOLVED, that – the report be noted.

There were no questions

There were no items.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

To approve the non-public minutes of recent Board Meetings.

RESOLVED, that – the non-public minutes of the inquorate meeting held on 25^th November 2019 be approved.

RESOLVED, that – the non- public minutes of the inquorate meeting held on 23^rd September 2019 be approved.

RESOLVED, that – the public minutes and summary of the meeting held on 13^th May 2019 be approved.

To receive the Non-public Minutes of recent Committee meetings.

The non-public minutes of the Audit & Risk Management Committee held on XX were received.

RESOLVED, that – the non-public minutes of the meeting held on 28^th October 2019 be approved.

RESOLVED, that – the non-public minutes of the meeting held on 13^th November 2019 be approved.

RESOLVED, that – the non-public minutes of the meeting held on 4th November 2019 be approved.

RESOLVED, that – the non-public minutes of the meeting held on 22^nd January 2019 be approved.

RESOLVED, that – the non-public minutes of the meeting held on 18^th November 2019 be approved.

Report of the Principal.

The Board received the Principal’ non-public report.

Report of the Principal.

The Board considered a report of the Principal

Report of the Principal.

Members received a report of the Principal.

Report of the Principal.

The Board considered a report of the Principal.

Report of the Principal.

The Board received a report of the Principal

Principal to be heard.

The Principal was heard in respect of Safeguarding.

Report of the Principal.

Members received an Outcome (Gateway 6)  report of the Principal

Report of the Town Clerk.

Members received a report of the Town Clerk

There were no questions.

There were no items.

To receive the confidential minutes of the meeting held on 18^th November 2019.

RESOLVED, That – the Confidential Minutes of the meeting held on 18^th November 2019 be approved.

Report of the Principal.

The Board considered and approved a report of the Principal.