Agenda and draft minutes

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: Julie Mayer tel. no.: 020 7332 1410  Email: julie.mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Rt Hon the Lord Mayor, Munsur Ali and Nicy Roberts.

 

It was moved by Jeremy Mayhew, seconded by Graham Packham and RESOLVED, that – Deputy David Bradshaw take the Chair until the new Chairman is elected.

 

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Order of the Court pdf icon PDF 87 KB

To receive the Order of the Court of Common Council dated 15 April 2021, appointing the board and approving its Terms of Reference.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the order of the Court of Common Council dated 15th April 2021, appointing the Board and approving its Terms of Reference be received. 

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman in accordance with Standing Order 29.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that - in accordance with Standing Order 29, and being the only Member willing to serve, Graham Packham be elected as Chairman for 2021/22.

 

VOTE OF THANKS

The most senior Common Council member present read a vote of the thanks to the outgoing Chairman and it moved by Deputy David Bradshaw, seconded by Graham Packham and RESOLVED, that - at the conclusion of her term of office as Chairman of the Board of Governors of the Guildhall School of Music & Drama, Governors and Colleagues wish to convey to their sincere thanks and appreciation to:

 

VIVIENNE LITTLECHILD

 

THE SCHOOL HAS BEEN SO FORTUNATE TO HAVE HAD SUCH A COMMITTED CHAIRMAN FOR THE LAST THREE YEARS. Under Vivienne’s chairmanship, the School achieved Gold in the Teaching Excellence Awards and has been recognised as Number One Conservatoire in the UK.

 

WORKING TIRELESSLY TO SUPPORT THE SCHOOL, BY CHAMPIONING ITS STAFF AND STUDENTS, Vivienne has fought hard to ensure its high level of achievements and ongoing success, as well as seeking the best amenity for performance and study.  Even before Vivienne was Chairman, she offered to be the point of contact between the Student Union and the Board.

 

VIVIENNE’S ATTENDANCE RECORD AT STUDENTS’ PERFORMANCES AND PRESENTATIONS HAS BEEN ASTOUNDING and she has been a great ambassador for our world-leading community of artists and practitioners.   Her open and friendly demeanour mean that she has always taken time to engage with the students, making these interactions not just formal and official affairs, but ones which touched and related to them on a very personal level.

 

THE LAST 14 MONTHS OF VIVIENNE’S CHAIRMANSHIP PRESENTED SOME EXTREME CHALLENGES, due to the Covid-19 Pandemic.  Vivienne’s unwavering commitment and support for the Principal and Executive Team has led the School to an ambitious vision for the future.

 

FINALLY, IN

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order 30.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that - In accordance with Standing Order 30, and exercising the right of the immediate past Chairmen, Randall Anderson be elected as Deputy Chairman for 2021/22.

 

 ...  view the full minutes text for item 5.

6.

Appointments to Committees and Working Groups pdf icon PDF 137 KB

Report of the Town Clerk. 

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk, which sought to appoint to the various Boards, Sub Committees and Portfolios.   Prior to the meeting, indicative memberships lists had been circulated and the Town Clerk advised that, in the event of ballots being necessary, they would take place immediately after the meeting, with the final appointments being approved under delegated authority by the Town Clerk, in consultation with the Chairman and Deputy Chairman of the Committee.

 

RESOLVED, that – the Terms of Reference and Appointments to the Committees and Working Parties of the Board of Governors of the Guildhall School of Music and Drama, for 2020/21, be approved as follows:

 

Audit & Risk Management Committee

 

                   Geoffrey Crossick (Chairman – appointed by the Board)

·        Randall Anderson – Deputy Chairman

·        Christopher Costigan

·        Michael Herington

·        Paula Haynes

·        Andrew Mayer

 

 

 

 

                   Finance & Resources Committee

                 

·        Graham Packham (Chairman of the Board)

·        Vivienne Littlechild (Deputy Chairman of the Board)

·        George Abrahams

·        Simon Duckworth

·        Lew Hodges

·        Neil Greenwood

 

Governance & Effectiveness Committee

 

                   The membership of the Committee for 2020/21 was as follows

 

·        Maria Delgado (Chairman – appointed by the Membership of the Committee)

·        Vivienne Littlechild (Deputy Chairman)

·        Graham Packham

·        Lynne Williams

·        Jeremy Mayhew

·        Andrew Mayer

·        Geoffrey Crossick

 

                   Reference Sub Committee

 

                  At its meeting on 21st September 2020, the Board agreed that this be kept in abeyance.

 

                   Remuneration and Nominations Committee

 

                   The membership of the Remuneration and Nominations Committee in 2020/21 was as follows:

 

·        Vacancy (Chairman) -   Neil Greenwood has indicated a willingness to fill this vacancy following the resignation of the past Chairman.  The Chairman is appointed by the Membership of the Committee

·        Graham Packham (Deputy Chairman)

·        Randall Anderson

·        Jeremy Mayhew

·        David Bradshaw   

·        Simon Duckworth

·        Vivienne Littlechild   

·        Andy Taylor

 

[Note a Remuneration Committee should have a majority of independent members; in this instance this means independent of

 ...  view the full minutes text for item 6.

7.

Public minutes pdf icon PDF 174 KB

To agree the public minutes of the meeting held on 15th February 2021.

 

 ...  view the full agenda text for item 7.

Minutes:

The public minutes of the meeting held on 15th February 2021 were approved as a correct record.

 

 ...  view the full minutes text for item 7.

8.

Public minutes of recent Committee meetings

To receive the following public minutes:

 ...  view the full agenda text for item 8.

Minutes:

The public minutes of the recent Committee meetings were approved as follows:

 

 ...  view the full minutes text for item 8.

9.

Remuneration and Nominations Committee - 21st April 2021 pdf icon PDF 82 KB

Minutes:

 

The Chairman had agreed to accept an urgent item of business in respect of an action arising from the last meeting of the Committee:

 

 

Board of Governors Co-opted Role: Description and Person specification - Report of the Principal, Guildhall School of Music and Drama

 

The Board considered a report of the Principal and noted that the Board of Governors was currently holding a vacancy for a Co-opted Governor.   Following a discussion at the Remuneration & Nominations Committee, it was proposed that a revised role descriptor be presented to the Board, to accompany the advertisement for that role. Given current needs within the School, expertise in equality and inclusion would be sought and this was set out in the person specification. The Dean and Secretary advised that recruitment would follow the process as set out in the ‘Recruitment for Co-opted Members - November 2019’ but the position would also be advertised on equality and inclusion related sites, as set out in attachment 1 to the report.

 

RESOLVED, That – the Role Descriptor and Person Specification for immediate advertising of the role, and selection and recruitment as set out in the process document, be approved.

 

 ...  view the full minutes text for item 9.

10.

Finance and Resources Committee - 23rd April 2021 pdf icon PDF 131 KB

Minutes:

11.

Audit and Risk Management - 26th April 2021 pdf icon PDF 145 KB

Minutes:

12.

Principal's public report pdf icon PDF 100 KB

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Board received the Principal’s public report which provided a sector and school update, quality of learning and teaching environment by department (including Music, Drama, Production Arts, Advancement and GYA), and awards and prizes

 

RESOLVED, that – the report be noted

 ...  view the full minutes text for item 12.

13.

Management Dashboard for the twelve months to March 2021 * pdf icon PDF 93 KB

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Board received a report of the Principal which set out the  dashboard showing the projected out-turn for the year to 31 March 2021.  Governors noted that the report had been scrutinised by the Audit and Risk and Finance Committees of the Board.

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 13.

14.

Questions on matters relating to the work of the Board

Minutes:

15.

Any other business that the Chairman considers urgent pdf icon PDF 63 KB

Board of Governors Co-opted Role description and person specification.

Governors are asked to note an action arising from the Remuneration and Nominations Committee – at item 8 (a) above.

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

16.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

 

Item

Paragraph

 

 

 

 

 

 

 

 

 ...  view the full minutes text for item 16.

17.

Non public minutes

To agree the non public minutes of the meeting held on 15th February 2021.

 ...  view the full agenda text for item 17.

Minutes:

The non-public minutes of the meeting held on 15th February 2021 were approved as a correct record.

 

 ...  view the full minutes text for item 17.

18.

Non Public minutes of recent Committee meetings *

To receive the non-public minutes of the following :

 

 ...  view the full agenda text for item 18.

Minutes:

The non-public minutes of the recent Committee meetings were approved as follows:

 

 

 ...  view the full minutes text for item 18.

18a

Remuneration and Nominations Committee - 21st April 2021

Minutes:

18b

Finance and Resources Committee - 23rd April 2021

Minutes:

18c

Audit and Risk Management - 26th April 2021

Minutes:

19.

Principal's non public report

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved a report of the Principal.

 ...  view the full minutes text for item 19.

20.

Guildhall School Budget Report - 2021/22

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 20.

Minutes:

The Board considered and approved a report of the Principal.

 ...  view the full minutes text for item 20.

21.

The need for a £1.5m City investment vehicle as identified in the Business Recovery Plan - further financial analysis of the projects identified for investment

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 21.

Minutes:

The Board considered and approved a report of the Principal.

 ...  view the full minutes text for item 21.

22.

Risk Register *

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Principal which had been scrutinised by the Audit and Risk Management Committee.

 ...  view the full minutes text for item 22.

23.

Subject: Research Annual Report and draft outline Research Strategy

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Head of Research.

 ...  view the full minutes text for item 23.

24.

High Education Tuition Fee Schedule for 2022-23

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 24.

Minutes:

The Board considered and approved a report of the Principal.

 ...  view the full minutes text for item 24.

25.

Safeguarding Update

Report of the Principal, Guildhall School of Music and Drama. 

 ...  view the full agenda text for item 25.

Minutes:

The Board received a report of the Principal.

 ...  view the full minutes text for item 25.

26.

APPROVAL OF REVISIONS TO STUDENT PROTECTION PLAN

Report of the Principal, Guildhall School of Music and Drama. 

 

 ...  view the full agenda text for item 26.

Minutes:

The Board considered and approved a report of the Principal.

 ...  view the full minutes text for item 26.

27.

Heating and Cooling Systems Update *

Report of the Principal, Guildhall School of Music and Drama. 

 

 ...  view the full agenda text for item 27.

Minutes:

The Board received a report of the Director of Operations and Buildings.

 ...  view the full minutes text for item 27.

28.

Non Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 28.

29.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

30.

Confidential Agenda

Minutes:

31.

The confidential minutes of the last meeting were approved as a correct record.

Minutes: