Agenda and minutes

Policy and Resources Committee - Thursday, 23rd February, 2023 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Polly Dunn Email: polly.dunn@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	Members Declarations Under the Code of Conduct in Respect of Items on the Agenda ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes To consider minutes as follows:- ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
3a	To agree the public minutes of the Policy and Resources Committee meeting held on 19th January 2023 PDF 199 KB ... view the full agenda text for item 3a Minutes: ... view the full minutes text for item 3a
3b	*To note the public minutes of the Capital Buildings Board meeting held on 16 November 2022 PDF 126 KB ... view the full agenda text for item 3b Minutes: ... view the full minutes text for item 3b
3c	*To note the public minutes of the Resource Allocation Sub-Committee meeting held on 1st December 2022 PDF 117 KB ... view the full agenda text for item 3c Minutes: ... view the full minutes text for item 3c
3d	*To note the public minutes of the Civic Affairs Sub-Committee meeting held on 6 December 2022 PDF 176 KB ... view the full agenda text for item 3d Minutes: ... view the full minutes text for item 3d
3e	*To note the public minutes of the Communications and Corporate Affairs Sub-Committee meeting held on 12 December 2022 PDF 108 KB ... view the full agenda text for item 3e Minutes: ... view the full minutes text for item 3e
3f	*To note the public minutes of the Operational Property and Projects Sub-Committee meeting held on 26 January 2023. PDF 125 KB ... view the full agenda text for item 3f Minutes: ... view the full minutes text for item 3f
4.	Resource Allocation Sub Committee Appointment Town Clerk to be heard. ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
5.	Resolution of the Barbican Residential Committee PDF 56 KB ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
6.	Light Touch Governance Review PDF 152 KB Report of the Town Clerk. ... view the full agenda text for item 6. Additional documents: Appendix A - Proposed Response to Feedback (FINAL) , item 6. PDF 147 KB Appendix B - Update on original Court Recommendations - Summary (FINAL) , item 6. PDF 193 KB Minutes: ... view the full minutes text for item 6.
7.	Department of the Chief Operating Officer Business Plans 2023/24 PDF 163 KB Report of the Chief Operating Officer. ... view the full agenda text for item 7. Additional documents: 2022 10 05 Business Planning 2023-24 OPERATIONS , item 7. PDF 231 KB Business Planning Template 2023-24 FINAL - Commercial , item 7. PDF 341 KB Business Planning Template 2023-24 FINAL - Project Governance , item 7. PDF 414 KB Minutes: ... view the full minutes text for item 7.
8.	Introducing Electronic Voting PDF 181 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 8. Minutes: ... view the full minutes text for item 8.
9.	Charities Review Recommendations - Standardising Terms of Reference PDF 166 KB Report of the Managing Director of Bridge House Estates and Chief Charities Officer. ... view the full agenda text for item 9. Minutes: ... view the full minutes text for item 9.
10.	City Week 2023 Event Sponsorship PDF 163 KB Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 10. Minutes: ... view the full minutes text for item 10.
11.	Royal Commonwealth Society and 65 Basinghall Street, Guildhall PDF 128 KB Joint report of the City Remembrancer and City Surveyor. ... view the full agenda text for item 11. Additional documents: Appendix 1 - 65 Basinghall , item 11. PDF 1 MB Draft Heads of Terms. Royal Commonwealth Society - Grd floor 65 Basinghall St._v2 , item 11. PDF 160 KB Minutes: ... view the full minutes text for item 11.
12.	Delivering the Residential Reset PDF 149 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 12. Minutes: ... view the full minutes text for item 12.
13.	Worker Engagement: The City Belonging Project PDF 369 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	2023/24 Pay Policy Statement PDF 173 KB Report of the Chief People Officer. ... view the full agenda text for item 14. Additional documents: Pay Policy Statement 2023-24_(2) Committee Clean copy v2 FINAL , item 14. PDF 274 KB Pay Policy Statement 2023-24 V2 Committee Version Tracked Changes FINAL , item 14. PDF 291 KB Minutes: ... view the full minutes text for item 14.
15.	Retrospective Review of Joint Philanthropy Strategy 2018 - 2023 PDF 199 KB Report of the Managing Director of Bridge House Estates. ... view the full agenda text for item 15. Additional documents: FINAL Philanthropy Strategy Appendices to P&R paper , item 15. PDF 268 KB Minutes: ... view the full minutes text for item 15.
16.	* Results of survey of City residents and workers PDF 3 MB Report of the Deputy Town Clerk. ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	*Engagement Strategy with World Economic Forum (WEF) update PDF 172 KB Report of the Director of Innovation and Growth. ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	* Protect Duty (Martyn's Law) Update PDF 131 KB Joint report of the Commissioner of City of London Police and Executive Director of Environment. ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	* Policy and Resources Contingency/Discretionary Funds PDF 237 KB Report of the Chamberlain. ... view the full agenda text for item 19. Additional documents: PIF Appendix 1 - PIF Report (23 Feb23) , item 19. PDF 155 KB PIF Appendix 2 - Contingency Report - (23 Feb23) , item 19. PDF 88 KB PIF Appendix 3 - Project Reserve Report (23 Feb23) , item 19. PDF 102 KB PIF Appendix 4 - COVID19 - (23 Feb23) , item 19. PDF 147 KB Minutes: ... view the full minutes text for item 19.
20.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Non-Public Minutes To consider non-public minutes of meetings as follows:- ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
23a	To agree the non-public minutes of the Policy and Resources Committee meeting held on 19th January 2023 View the reasons why item 23a is restricted ... view the full agenda text for item 23a Minutes: ... view the full minutes text for item 23a
23b	*To note the non-public minutes of the Capital Buildings Board meeting held on 16 November 2022 View the reasons why item 23b is restricted ... view the full agenda text for item 23b Minutes: ... view the full minutes text for item 23b
23c	* To note the non-public minutes of the Resource Allocation Sub-Committee meeting held on 1st December 2022 View the reasons why item 23c is restricted ... view the full agenda text for item 23c Minutes: ... view the full minutes text for item 23c
23d	*To note the non public minutes of the Civic Affairs Sub-Committee meeting held on 6th December 2022 View the reasons why item 23d is restricted ... view the full agenda text for item 23d Minutes: ... view the full minutes text for item 23d
23e	*To note the non-public minutes of the Communications and Corporate Affairs Sub-Committee meeting held on 12 December 2022 View the reasons why item 23e is restricted ... view the full agenda text for item 23e Minutes: ... view the full minutes text for item 23e
23f	* To note the non-public minutes of the Operational Property and Projects Sub-Committee meeting held on 26 January 2023 View the reasons why item 23f is restricted ... view the full agenda text for item 23f Minutes: ... view the full minutes text for item 23f
24.	Establishing City of London's permanent US presence View the reasons why item 24. is restricted Report of the Director of Innovation and Growth. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	London Symphony Orchestra agreement View the reasons why item 25. is restricted Report of the Chief Executive Officer, Barbican Centre (Item to be read in conjunction with appendix in separately circulated supplementary agenda pack). ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	Museum of London Relocation Programme: Update View the reasons why item 26. is restricted Report of the City Surveyor. ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.
27.	Independent Schools Forward Planning Chief Operating Officer to be heard. ... view the full agenda text for item 27. Minutes: ... view the full minutes text for item 27.
28.	Guildhall Complex Refurbishment Options for the North and West Wings ... view the full agenda text for item 28. Minutes: ... view the full minutes text for item 28.
28a	Guildhall Complex - Refurbishment Options for the North and West Wings View the reasons why item 28a is restricted Report of the City Surveyor. To be read in conjunction with the background report at item 28b. ... view the full agenda text for item 28a Minutes: ... view the full minutes text for item 28a
28b	* Guildhall Complex - Refurbishment Options for the North and West Wings View the reasons why item 28b is restricted Report of the City Surveyor. (Background report to be read in conjunction with item 28a). ... view the full agenda text for item 28b Minutes: ... view the full minutes text for item 28b
29.	* City Fund Investment Portfolio - Annual Update & Strategy Report View the reasons why item 29. is restricted Report of the City Surveyor. ... view the full agenda text for item 29. Minutes: ... view the full minutes text for item 29.
30.	* Strategic Property Estate (City Fund & City's Cash Estate) - Annual Update & Strategy for 2023/2024 to 2027/28 View the reasons why item 30. is restricted Report of the City Surveyor. ... view the full agenda text for item 30. Minutes: ... view the full minutes text for item 30.
31.	* City's Estate: 2023 Investment Property Portfolio Strategy Report of the City Surveyor. ... view the full agenda text for item 31. Minutes: ... view the full minutes text for item 31.
32.	* Major Projects - high level forecasts and cash flow View the reasons why item 32. is restricted Report of the Chamberlain. ... view the full agenda text for item 32. Minutes: Report of the Chamberlain. ... view the full minutes text for item 32.
33.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 33. Minutes: ... view the full minutes text for item 33.
34.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED. ... view the full agenda text for item 34. Minutes: ... view the full minutes text for item 34.
35.	Minutes ... view the full agenda text for item 35. Minutes: ... view the full minutes text for item 35.
35a	To note the Confidential Minutes of the Civic Affairs Sub-Committee meeting held on 6 December 2022 View the reasons why item 35a is restricted ... view the full agenda text for item 35a Minutes: ... view the full minutes text for item 35a
36.	Decisions taken under delegated authority or urgency powers. Report of the Town Clerk. ... view the full agenda text for item 36. Minutes: ... view the full minutes text for item 36.