Agenda and minutes

Policy and Resources Committee - Thursday, 6th July, 2023 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Polly Dunn Email: polly.dunn@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	Members Declarations Under the Code of Conduct in Respect of Items on the Agenda ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes To consider minutes as follows:- ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
3a	To agree the public minutes of the Policy and Resources Committee meeting on 8 June 2023 PDF 191 KB ... view the full agenda text for item 3a Minutes: ... view the full minutes text for item 3a
3b	* To note the public minutes of the Capital Buildings Board meeting on 20 April 2023 PDF 142 KB ... view the full agenda text for item 3b Minutes: ... view the full minutes text for item 3b
3c	* To note the draft public minutes of the Capital Buildings Board meeting on 10 May 2023 PDF 145 KB ... view the full agenda text for item 3c Minutes: ... view the full minutes text for item 3c
4.	Member Development and Standards Sub-Committee Town Clerk to be heard. ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
5.	Project Governance Review ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
5a	Independent review of Project-related Member Governance PDF 128 KB Report of the Town Clerk and Chief Executive. ... view the full agenda text for item 5a Additional documents: APPENDIX 1 - Independent review of project-related Member governance (FINAL) , item 5a PDF 332 KB APPENDIX 2 Project Governance Review TOR May 23 (GW) , item 5a PDF 184 KB APPENDIX 3 Mr Paul Martin Bio , item 5a PDF 99 KB Sub Appendix A - OPPs TOR , item 5a PDF 82 KB Sub Appendix B - P&R TOR , item 5a PDF 177 KB There are a further 3 documents.View the full list of documents for item 5a Minutes: Report of the Town Clerk and Chief Executive (TO FOLLOW). ... view the full minutes text for item 5a
5b	Project Governance Review - key findings and proposals for new approach PDF 449 KB Report of the Chief Operating Officer. ... view the full agenda text for item 5b Additional documents: APPENDIX 1 - RQ Summative Report for Project Governance Review , item 5b PDF 951 KB APPENDIX 2 - proposed project governance framework 23_06_15 , item 5b PDF 1022 KB APPENDIX 3 - Portfolio management implementation plan , item 5b PDF 165 KB APPENDIX 4 - RQ Skills and Capabilities findings , item 5b PDF 570 KB APPENDIX 5 - Proposed approach to change management , item 5b PDF 272 KB APPENDIX 6 - case studies highlighting some of the issues with current approach , item 5b PDF 106 KB Minutes: ... view the full minutes text for item 5b
6.	Nominating Substitute Members for Outside Bodies on which the Chair Serves (Delegations from the Policy Chairman) PDF 120 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 6. Minutes: ... view the full minutes text for item 6.
7.	Allocating Safer City Partnership Proceeds of Crime Act funding PDF 134 KB Report of the Executive Director of Community and Children’s Services. ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
8.	Promotion of the Considerate Lighting Charter PDF 154 KB Report of Executive Director Environment. ... view the full agenda text for item 8. Minutes: ... view the full minutes text for item 8.
9.	Approach to the next Corporate Plan PDF 127 KB Report of the Chief Strategy Officer. ... view the full agenda text for item 9. Additional documents: Appendix 1 Indicative timeline for Corporate Plan 2024-29 , item 9. PDF 207 KB Appendix 2 Corporate-Plan-2018-2023 , item 9. PDF 1 MB Minutes: ... view the full minutes text for item 9.
10.	* Target Operating Model - Final Report PDF 138 KB Report of the Chief Operating Officer. ... view the full agenda text for item 10. Additional documents: 202303 Appendix 1 - TOM Final Report , item 10. PDF 449 KB Minutes: ... view the full minutes text for item 10.
11.	* Policy Leads quarterly report of activities PDF 144 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 11. Minutes: ... view the full minutes text for item 11.
12.	* Policy and Resources Contingency / Discretionary Funds PDF 235 KB Report of the Chamberlain. ... view the full agenda text for item 12. Additional documents: Appendix 1 - PIF Report (06 Jul23) , item 12. PDF 96 KB Appendix 2 - Contingency Report - (06 Jul23) , item 12. PDF 87 KB Appendix 3 - Project Reserve Report (06 Jul23) , item 12. PDF 105 KB Minutes: ... view the full minutes text for item 12.
13.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Non-Public Minutes To consider non-public minutes of meetings as follows:- ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
16a	* To note the non-public minutes of the Capital Buildings Board meeting on 20 April 2023 View the reasons why item 16a is restricted ... view the full agenda text for item 16a Minutes: ... view the full minutes text for item 16a
16b	* To note the draft non-public minutes of the Capital Buildings Board meeting on 10 May 2023 View the reasons why item 16b is restricted ... view the full agenda text for item 16b Minutes: ... view the full minutes text for item 16b
16c	To consider the non-public minutes of the informal meeting of Members of Resource Allocation Sub-Committee on Thursday 22 June and Friday 23 June 2023 View the reasons why item 16c is restricted ... view the full agenda text for item 16c Minutes: ... view the full minutes text for item 16c
17.	Proposal to transfer the Barking Reach Site from Barking Power Limited to City of London Corporation View the reasons why item 17. is restricted Report of the Chamberlain. ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Bastion House/Museum of London site - 140-150 London Wall - strip out works and application for new Certificate of Immunity from Listing (City Fund) View the reasons why item 18. is restricted Report of the City Surveyor. ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	St Lawrence Jewry Church - extension to Memorandum of Understanding View the reasons why item 19. is restricted Report of the City Surveyor. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	* Finance for Growth: A roadmap View the reasons why item 20. is restricted Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	* Major Projects - high level forecasts and cash flow View the reasons why item 21. is restricted Join report of the Chamberlain and Chief Operating Officer. ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	* Decisions taken under delegated authority or urgency powers. View the reasons why item 22. is restricted Report of the Deputy Town Clerk. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.