Agenda and draft minutes

Policy and Resources Committee - Monday, 18th March, 2024 9.00 am

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Polly Dunn Email: polly.dunn@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	Members Declarations Under the Code of Conduct in Respect of Items on the Agenda ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes To consider minutes as follows:- ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
3a	To agree the public minutes of the Policy and Resources Committee meeting on 22 February 2024 PDF 211 KB ... view the full agenda text for item 3a Minutes: ... view the full minutes text for item 3a
3b	* To note the public minutes of the Capital Buildings Board meeting on 22 November 2023 PDF 108 KB ... view the full agenda text for item 3b Minutes: ... view the full minutes text for item 3b
3c	* To note the draft public minutes of the Civic Affairs Sub-Committee meeting 29 January 2024 PDF 150 KB ... view the full agenda text for item 3c Minutes: ... view the full minutes text for item 3c
4.	Annual Terms of Reference Report PDF 169 KB Report of the Town Clerk. ... view the full agenda text for item 4. Additional documents: Appendix A - ARM , item 4. PDF 721 KB Appendix B - BRC , item 4. PDF 750 KB Appendix C - GSMD FINAL , item 4. PDF 795 KB Appendix D - CBF , item 4. PDF 718 KB Appendix E - CCS , item 4. PDF 895 KB There are a further 5 documents.View the full list of documents for item 4. Minutes: ... view the full minutes text for item 4.
5.	Draft High-Level Business Plan 2024/25 - Corporate Communications and External Affairs PDF 152 KB Report of the Executive Director of Corporate Communications and External Affairs. ... view the full agenda text for item 5. Additional documents: Corp Comms Business Plan 2024-25 FINAL , item 5. PDF 565 KB Minutes: ... view the full minutes text for item 5.
6.	High-Level Business Plan 2024/25 - Innovation and Growth PDF 193 KB Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 6. Additional documents: Appendix 1 - IG Business Plan Template , item 6. PDF 676 KB Minutes: ... view the full minutes text for item 6.
7.	Capital Funding Update PDF 173 KB Report of the Chamberlain. ... view the full agenda text for item 7. Additional documents: Appendix 1 2020-21 Bids , item 7. PDF 179 KB Appendix 1 2021-22 Bids , item 7. PDF 161 KB Appendix 1 2022-23 Bids , item 7. PDF 155 KB Appendix 4 , item 7. PDF 139 KB Minutes: ... view the full minutes text for item 7.
8.	Conclusion of Joint Philanthropy Strategy 2018 - 2024 and proposals for the future direction of the work. PDF 177 KB Report of the Managing Director of City Bridge Foundation. ... view the full agenda text for item 8. Additional documents: Philanth Strat Appendices - FINAL , item 8. PDF 318 KB Minutes: ... view the full minutes text for item 8.
9.	City of London Corporation's electoral system PDF 238 KB Joint report of the Comptroller and City Solicitor and Remembrancer. ... view the full agenda text for item 9. Minutes: ... view the full minutes text for item 9.
10.	Election Engagement Campaign 2025 PDF 241 KB Report of the Executive Director of Corporate Communications and External Affairs. ... view the full agenda text for item 10. Additional documents: Appendix 1 - Contingency PIF Application , item 10. PDF 118 KB Minutes: ... view the full minutes text for item 10.
11.	Enhanced Political and Strategic Engagement PDF 159 KB Report of the Executive Director of Corporate Communications and External Affairs. ... view the full agenda text for item 11. Minutes: ... view the full minutes text for item 11.
12.	City Corporation Equality Objectives 2024 - 2029 PDF 173 KB Report of the Chief Strategy Officer. ... view the full agenda text for item 12. Additional documents: Appendix 1 Final , item 12. PDF 192 KB Consultation Analysis Appendix 2 Final , item 12. PDF 165 KB Minutes: ... view the full minutes text for item 12.
13.	Policy and Resources Contingency/Discretionary Funds PDF 248 KB Report of the Chamberlain. ... view the full agenda text for item 13. Additional documents: Appendix 1 - FINAL , item 13. PDF 100 KB Appendix 2 - FINAL , item 13. PDF 91 KB Appendix 3 - FINAL , item 13. PDF 291 KB Appendix 4 - FINAL v2 , item 13. PDF 157 KB Minutes: ... view the full minutes text for item 13.
14.	* Memberships and subscriptions PDF 160 KB Joint report of the Executive Director of Communications and External Affairs, Executive Director of Innovation and Growth and Remembrancer. ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	* DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS PDF 103 KB Report of the Town Clerk. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
17a	Appointment of Additional Internal Members to Competitiveness Advisory Board (CAB) PDF 247 KB Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 17a Minutes: ... view the full minutes text for item 17a
18.	Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	Non-Public Minutes To consider non-public minutes of meetings as follows:- ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
19a	To agree the non-public minutes of the Policy and Resources Committee meeting on 22 February 2024 View the reasons why item 19a is restricted ... view the full agenda text for item 19a Minutes: ... view the full minutes text for item 19a
19b	* To note the public minutes of the Capital Buildings Board meeting on 22 November 2023 View the reasons why item 19b is restricted ... view the full agenda text for item 19b Minutes: ... view the full minutes text for item 19b
19c	* To note the non-public minutes of the Civic Affairs Sub-Committee meeting on 29 January 2024 View the reasons why item 19c is restricted ... view the full agenda text for item 19c Minutes: ... view the full minutes text for item 19c
20.	Partnership Organisations View the reasons why item 20. is restricted Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Establishing a legal entity in the USA Joint report of the Executive Director of Innovation and Growth, Comptroller and City Solicitor and Chamberlain. ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	City hosted events – approach to Member non attendance and the inclusion of Members’ children at certain City hosted occasions Report of the City Remembrancer. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Cyclical Works Programme (CWP) and Additional Resources for City Fund Properties (ARCFP) Request for Funding for 2024/2025 View the reasons why item 23. is restricted Report of the Chamberlain. ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	Central Criminal Court - Cell Area Ducting and Extract System Balancing View the reasons why item 24. is restricted Report of the City Surveyor. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	* Membership and Subscriptions View the reasons why item 25. is restricted Report of the Executive Director of Communications and Corporate Affairs (non-public annex to be read in conjunction with item 14). ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	* City’s Estate: 2024 Investment Property Strategy Report of the City Surveyor. ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.
27.	* City Fund: 2024 Investment Property Strategy Report of the City Surveyor. ... view the full agenda text for item 27. Minutes: ... view the full minutes text for item 27.
28.	QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE ... view the full agenda text for item 28. Minutes: ... view the full minutes text for item 28.
29.	ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED. ... view the full agenda text for item 29. Minutes: ... view the full minutes text for item 29.
30.	Minutes ... view the full agenda text for item 30. Minutes: ... view the full minutes text for item 30.
30a	To agree the confidential minutes of the Policy and Resources Committee meeting on 22 February 2024 View the reasons why item 30a is restricted ... view the full agenda text for item 30a Minutes: ... view the full minutes text for item 30a
31.	Update on the Destination City - Independent Review 2024 View the reasons why item 31. is restricted Report of the Executive Director of Innovation and Growth. ... view the full agenda text for item 31. Minutes: ... view the full minutes text for item 31.