Agenda and draft minutes

Apologies were received from Ann Holmes, Jeremy Mayhew and Ann Pembroke.                                                                                                                                                                                                   

There were no declarations.

To agree the public minutes and summary of the meeting held on 10 December 2015.

Lady Members’ Lockers

It was noted that the use of lockers had increased since the last meeting of the Sub Committee and that lockers were utilised to the maximum capacity by Lady Members.

Outstanding References

The Chairman requested that an Outstanding References schedule be produced to monitor actions arising from the Sub Committee.

RESOLVED – That:

a)    the minutes of the meeting held on 10 December 2015 be approved as an accurate record; and

b)    the Town Clerk produce an Outstanding References schedule to monitor actions arising from the Sub Committee.

A Member asked that a review be taken into creating additional meeting space for Members due to an increasing pressure on available meeting rooms. The issue would be raised with Members at the next meeting of the Informal Court to decide if the issue needs revisiting.

RESOLVED – That the Chairman would raise the issue of Members’ Meeting Rooms at the next meeting of the Informal Court.

Former Officers as Members

The Sub Committee received a resolution and supporting report of the Establishment Committee on Former Officers as Members. Discussion ensued on the principles and time requirements relating for Former Officers becoming Members of Committees that they previously reported to. It was resolved that the current guidance remain as stated and that Members exercise judgement if the circumstance arises in the future.

RESOLVED – That the report and resolution be noted.

Seniority of Members

A Member queried the level of seniority of an Alderman who had been a Common Councilmen, then an Alderman and returned to being a Common Councilmen. The Sub Committee sought clarification from the Town Clerk on the protocol and process.

RESOLVED – That the Town Clerk report back to the Sub Committee on the protocol and process of Common Councilmen who return to the Court following a period as an Alderman.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public

be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 10 December 2015.

RESOLVED – That the non-public minutes of the meeting held on 10 December 2015 were approved as an accurate record.

Report of the City Surveyor.

The Sub Committee received a report of the City Surveyor on the provision of upgraded lavatories and cloakroom facilities for Members and Guildhall Guests.

RECEIVED.

There were no questions.

There was no urgent business.