Agenda

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: Julie Mayer tel. no.: 020 7332 1410  Email: julie.mayer@cityoflondon.gov.uk

Items
No. Item

NB: Certain matters for information have been marked * and will be taken without discussion, unless the Committee Clerk has been informed that a Member has questions or comments prior to the start of the meeting Certain non-contentious matters for decision have been marked + with recommendations to be agreed without discussion, unless the Committee Clerk has been informed that a Member has questions or comments prior to the start of the meeting

Part 1 - Public Agenda

1.

Apologies

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

3.

Public minutes pdf icon PDF 144 KB

To agree the public minutes and non-public summary of the meeting held on 17th May 2021.

 

 ...  view the full agenda text for item 3.

4.

Public minutes of recent Committee meetings *

To receive the public minutes and non-public summary of the following meetings:

 ...  view the full agenda text for item 4.

4a

Governance and Effectiveness Committee - 5th July 2021 pdf icon PDF 162 KB

4b

Audit and Risk Management Committee - 15th July 2021 pdf icon PDF 162 KB

4c

Finance and Resources Committee - 8th September 2021 pdf icon PDF 106 KB

5.

To appoint a Deputy Chairman in accordance with Standing Order 30

Members are asked to appoint a Deputy Chairman.

 ...  view the full agenda text for item 5.

6.

To confirm an appointment to the Governance and Effectiveness Committee

Chairman to be heard.

 ...  view the full agenda text for item 6.

7.

Principal's public report - including Strategic and Business Plan Updates pdf icon PDF 101 KB

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 7.

Additional documents:

8.

Annual Financial Return to the Office for Students + pdf icon PDF 114 KB

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 8.

8a

Audited Financial Statements for the eight months to 31 March 2021 pdf icon PDF 451 KB

8b

Management Letter from the External Auditors regarding the Financial Statements pdf icon PDF 474 KB

8c

The Annual Financial Return setting out the School's results for the last two years and Forecasts for the following five years pdf icon PDF 698 KB

8d

A commentary covering the main year on year variances contained within the Annual Financial Return pdf icon PDF 162 KB

9.

Internal Audit Annual Report and Opinion * pdf icon PDF 129 KB

Report of the Head of Audit and Risk Management.

 ...  view the full agenda text for item 9.

Additional documents:

10.

Annual Report of the Audit and Risk Management Committee pdf icon PDF 247 KB

Report of the Audit and Risk Management Committee of the Board of Governors of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 10.

11.

Capital and Cyclical Works Programme (CWP) Annual Progress Report pdf icon PDF 140 KB

Report of the Director of Operations and Buildings, Guildhall School of Music and Drama and Barbican Centre.

 ...  view the full agenda text for item 11.

Additional documents:

12.

Carbon Reduction Key Performance Indicators (KPI's) and approved Strategy pdf icon PDF 86 KB

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 12.

Additional documents:

13.

Safeguarding Policy pdf icon PDF 26 KB

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 13.

Additional documents:

14.

Arrangements for Future Meetings

Chair to be heard.

 ...  view the full agenda text for item 14.

15.

Questions on matters relating to the work of the Board

16.

Any other business that the Chairman considers urgent

17.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 17.

Part 2 - Non Public Agenda

18.

Non-public minutes

To agree the non-public minutes of the meeting held on 17th May 2021.

 ...  view the full agenda text for item 18.

19.

Non-public minutes of recent Committee meetings *

20a

Governance and Effectiveness Committee - 5th July 2021

20b

Audit and Risk Management Committee - 15th July 2021

20c

Finance and Resources Committee - 8th September 2021

21.

Principal's non-public report

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 21.

22.

Student Union Annual Report

Report of the Chair of the Student Union.

 ...  view the full agenda text for item 22.

23.

Safeguarding Non-Public report

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 23.

24.

Management Dashboard for the four months to July 2021

Report of the Principal, Guildhall School of Music and Drama

 ...  view the full agenda text for item 24.

25.

Risk Register

Report of the Principal, Guildhall School of Music and Drama.

 

 ...  view the full agenda text for item 25.

26.

Town Clerk's 'report of action taken' re Barbican Fire Safety Projects and Barbican Confined Spaces - GW2

Report of the Town Clerk.

 ...  view the full agenda text for item 26.

27.

Non Public Questions on matters relating to the work of the Board

28.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

The Chairman has agreed to accept the following item of urgent business:

 

Guildhall School Capital Bids 2022/23 – report of the Director of Operations.

 ...  view the full agenda text for item 28.