Agenda item

APPOINTMENT OF SUB COMMITTEES

Report of the Town Clerk.

Minutes:

The Committee considered a report of the Town Clerk relative to the appointment of its Sub Committee and Working Party, their constitution and terms of reference.

 

A Member commented that the Chair and Deputy Chairman of the grand Committee and of both Sub Committees last year were all male as were all those appointed to the Streets and Walkways Sub-Committee by this Committee. She asked that Members bear in mind the need for diversity when voting for appointees this year.

 

Streets and Walkways Sub Committee

The Town Clerk announced that, with ten Members expressing an interest in standing for the seven available spaces from the Planning and Transportation Committee, a ballot was required.

 

Following an electronic ballot, the Town Clerk announced that the following Members would be appointed to the Streets and Walkways Sub Committee:

·         Randall Anderson

·         Peter Bennett

·         Deputy Keith Bottomley

·         Marianne Fredericks

·         Sheriff Christopher Hayward

·         Shravan Joshi

·         Graham Packham

 

Local Plans Sub Committee

The Town Clerk announced that, with six Members expressing an interest in standing for the five available spaces from the Planning and Transportation Committee, a ballot was required.

 

Following discussion, the Committee were of the view that the membership of the Sub Committee should be expanded to incorporate six as opposed to five Members from the Planning and Transportation Committee for the ensuing year only.

 

RESOLVED - That the appointment, composition and terms of reference of the sub-committees and working parties for the ensuing year are approved as follows:-

 

a)        Streets and Walkways Sub-Committee

The Chair and Deputy Chairman of the Grand Committee along with seven other Members as follows:

·                     Randall Anderson

·                     Peter Bennett

·                     Deputy Keith Bottomley

·                     Marianne Fredericks

·                     Sheriff Christopher Hayward

·                     Shravan Joshi

·                     Graham Packham

 

·         Together with four ex-officio Members representing the Finance, Police and Open Spaces, City Gardens and West Ham Park and Port Health and Environmental Services Committees.

 

Terms of Reference

 

 

The Sub Committee is responsible for:-

 

(a)

traffic engineering and management, maintenance of the City’s streets, and the agreement of schemes affecting the City’s Highways and Walkways (such as street scene enhancement, traffic schemes, pedestrian facilities, special events on the public highway and authorising Traffic Orders) in accordance with the policies and strategies of the Grand Committee;

 

(b)

all general matters relating to road safety;

 

(c)

the provision, maintenance and repair of bridges, subways and footbridges, other than the five City river bridges;

 

(d)

public lighting, including street lighting;

 

(e)

day-to-day administration of the Grand Committee’s car parks

 

(f)

all matters relating to the Riverside Walkway, except for adjacent open spaces; and

 

(g)

to be responsible for advising the Grand Committee on:-

(i)     progress in implementing the Grand Committee’s plans, policies and strategies relating to the City’s Highways and Walkways;  and

(ii)    the design of and strategy for providing signposts in the City

 

(h)       Those matters of significance will be referred to the Grand Committee to seek concurrence.

 

 

b)         Local Plans Sub-Committee

The Chairman and Deputy Chairman of the Grand Committee along with six (for the ensuing year only) other Members as follows:

·         Randall Anderson

·         Deputy Keith Bottomley

·         Deputy Jamie Ingham Clark

·         Shravan Joshi

·         Graham Packham

·         William Upton, QC

 

Together with two ex-officio Members representing the Policy and Resources Committee and the Port Health and Environmental Services Committee.

 

Terms of Reference

The Committee first appointed a Sub Committee in October 2004 with the specific task of considering the Local Development Framework (LDF), which replaced the Unitary Development Plan as the spatial planning strategy for the City. It was later agreed that this Sub Committee would also be suitable for considering details of the traffic-related Local Implementation Plan (LIP) as well. Its Terms of Reference are simply to consider those types of documents in detail and make recommendations to the Grand Committee.

Supporting documents: