Agenda item

Joint report of the Town Clerk and the Chamberlain.

The Sub-Committee considered a joint report of the Town Clerk and the Chamberlain which provided updates of outstanding actions from previous meetings. The report also provided information of the Sub-Committee’s proposed work plan for forthcoming meetings.

Members were advised that Action 3 had been completed.

The Town Clerk provided an update on Action 6. Members had been approached to have the Mod.Gov app installed. 36 Members had registered and most members of the Sub-Committee were using it on regular basis. The Town Clerk was in the process of collating feedback; it was clear that some users were very happy on how it functioned. However, officers were also aware of user issues and in order to address these, officers had engaged in a discussion with Civica. The rollout of the app was now happening on a wider basis but take up was still limited. The Chairman noted that when you annotate a document it stores locally on device, therefore should something happen to the device, one would lose annotations as well. Drop-in sessions were running to allow Members to learn how to use the app and get the most out of it. These would run weekly to early July.  Ongoing support would include resources, such as guides and videos.

Following a question, officers confirmed that as this was a pilot, it had not been issued
co-optees yet. As you do not need to use a COL device, there should not be an issue with co-optees using the system. The work was generally encouraging but there were some frustrations in need of addressing. If the app moves beyond a pilot phase, it would need to be a proper project as it had already proven resource intensive.

RESOLVED – That the Sub-Committee notes the report.