Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk concerning the appointment of the Committee’s sub-committees, working parties and representatives on other committees.

Members noted and agreed the proposal to hold the Outside Bodies Sub-Committee, Ceremonial Working Party, and Members’ Diversity Working Party in abeyance for the coming year and make no appointments, in view of the particular circumstances relating to each. Similarly, it was also agreed that the existing memberships should be retained for the Members’ Financial Assistance Working Party, the Tackling Racism Task Force, and the Innovation & Growth Advisory Board, given the current status of each body’s activity and the benefits of continuity of membership.

With reference to the Public Relations and Economic Development Sub-Committee, Members noted the requirement to remove the “Economic Development” aspects of that Sub-Committee’s remit and endorsed the proposal that fuller consideration of its future was warranted. Accordingly, aside from those changes outlined in Appendix D removing the Economic Development aspects, it was agreed the Sub-Committee should be retained as-is for now pending consideration of alternative options at the next meeting.

RESOLVED: That the following be approved:-

1.         The appointment, composition and terms of reference of the following sub-committees and working parties be approved for the ensuing year, as set out in the report and accompanying appendices:-

·          Resource Allocation Sub-Committee

·          Projects Sub-Committee

·          Members’ Privileges Sub-Committee

·          Hospitality Working Party

·          Culture Mile Working Party

·          Members’ Financial AssistanceWorking Party

·          Tackling Racism Task Force

·          Innovation & Growth Advisory Board

2.         That the following of the Committee’s sub-committees or working parties be held in abeyance for the coming year:-

·          Outside Bodies Sub-Committee

·          Ceremonial Working Party

·          Members’ Diversity Working Party

3.         That the Public Relations & Economic Development Sub-Committee be held over for the interim as set out in paragraph 14 and Appendix D, with a report on future options requested.

4.         Deputy Keith Bottomley and Deputy Jamie Ingham Clark be appointed as Chairman and Deputy Chairman (respectively) of the Projects Sub-Committee.

5.         The following Members be appointed as listed to represent the Committee on each of the following bodies:-

·      Audit and Risk Management Committee: Marianne Fredericks

·      Barbican Centre Board: Anne Fairweather

·      Capital Buildings Committee: Deputy Keith Bottomley, Peter Bennett

·      Education Board: Vacancy

·      Freedom Applications Committee: Jeremy Mayhew

·      Investment Committee: Anne Fairweather, Alderman Prem Goyal, Michael Hudson, Shravan Joshi, Dhruv Patel, John Petrie, Deputy Robert Merrett, and Deputy Tom Sleigh.

·      Corporate Asset Sub-Committee: Marianne Fredericks, Deputy Edward Lord, Vacancy

·      Projects Sub-Committee: Caroline Haines, Sheriff Christopher Hayward, Deputy Jamie Ingham Clark, Deputy Philip Woodhouse

·      Informal consultation with the Court of Aldermen and the Finance Committee on Mayoralty and Shrievalty Allowances: Deputy Edward Lord

6.            That the various appointments to the following bodies be balloted on electronically and that authority be delegated to Town Clerk, in consultation with the Chair and Deputy Chair, to approve appointments on the basis of said electronic ballot process:

·      Resource Allocation Sub-Committee

·      Culture Mile Working Party

·      Economic & Cyber Crime Committee