Agenda item

Joint report of the Town Clerk and the Chamberlain.

The Sub-Committee considered a joint report of the Town Clerk and the Chamberlain providing updates on outstanding actions from previous meetings.

Mod.gov pilot

Officers reported that most Sub Committee Members were now using the Mod.gov App and The Chairman suggested that Policy and Resources Committee be requested to provide clarity on the direction of travel and future aspirations for technology solutions.  Members also discussed the merits of providing paper agenda packs going forward and whilst there was support for digital papers as the default, there were strong arguments for retaining paper packs in some circumstances.

Members supported a formal funded IT lead project with input from the Town Clerk’s Department to drive the Digital Agenda and it was suggested that the Sub Committee’s views be conveyed to the Policy and Resources Committee Chair.

In response to questions and observations from Members, Officers advised that an end date should be agreed so that the pilot could be evaluated prior to any decisions on next steps.  

Meeting recording and streaming costs

Members requested details on costs for recording and streaming meetings and suggested that Officers explore options for the Town Clerk’s Department to manage the process for streaming and recording of meetings.

In response to questions and comments from Members, Officers stated that

at the start of the COVID-19 Pandemic, off the shelf solutions had been used to stream/record meetings.  However, now was an appropriate time to review these technology solutions to assess which were most suitable for CoL needs.  Discussions were also required to agree which Department(s) was best placed to manage streaming and recording of meetings.

RESOLVED –

1. That the Sub-Committee notes the report.

2. That Officers revisit technology solutions and consider which Department is best placed to manage streaming and recording of meetings going forward.

3. That the Sub Committee’s views be conveyed to the Policy and Resources Committee Chair and that the Policy and Resources Committee be requested to provide clarity on the direction of travel and future aspirations for technology solutions.