Agenda item

Report of the Managing Director of BHE

The Committee considered a report of the Managing Director of BHE presenting options for consideration in respect of officer delegations for CBT. The Managing Director of BHE introduced the report, also reflecting on the Committee’s discussion at the previous meeting, and drew Members’ attention to the key points. The Managing Director of BHE also advised of a technical point in respect of the wording to be clear that the level of delegation would be determined by the amount of funding recommended by officers rather than the amount requested by the applicant. The Committee noted that a review point after six months or two committee cycles could be built in, in the spirit of CBT being a learning organisation.

The Chair then drew the Committee’s attention to the options available, with Members supporting Option 3 which was felt to be representative off the Committee’s discussion at the previous meeting.

RESOLVED – That the Grants Committee of the BHE Board:

i)              Agree to implement the officer delegations and financial thresholds presented at the September meeting on a permanent basis and to widen those delegations to include authority to take decisions to reject applications where appropriate, as set out below:

a. Application Recommendations of up to £50,000 in total may be approved or rejected by the Managing Director of BHE or in their absence, the Associate Director of CBT or a CBT Funding Director;

b. Application Recommendations of between £50,001 and £100,000 in total to be approved or rejected by the Managing Director of BHE or in their absence the Associate Director of CBT, in consultation with the Chamberlain (acting by the Charities Finance Team) for recommendations;

c. Application Recommendations of between £100,001 and £250,000 in total to be approved or rejected by the Managing Director of BHE or in their absence the Associate Director of CBT in consultation with the Chamberlain (acting by the Charities Finance Team) for recommendations, with the decision of the Managing Director of BHE (or the Associate Director of CBT as the case may be) being taken in consultation with the Chair and Deputy Chair of the Grants Committee; and

d. Applications or Recommendations (whichever is the higher) of between £250,001 and £500,000 in total to be approved or rejected by the Grants Committee.

Subject to one amendment in that for grants of a value between £100,001 and £250,000:

(a)  the full Committee shall be consulted in writing on the decision prior to the exercise of the Chief Officer’s delegated authority;

(b)  Should any Member have a comment on the application to be considered, this should be forwarded directly to the Chair/Deputy Chair within 48 hours of the email being sent;

(c)   The Chair and Deputy Chair have the authority to reject or accept any comments as part of their decision-making process.

ii)             Agree to review the delegations after six months or two committee cycles.