Agenda item

Members are asked to note the outstanding actions list.

During the discussion on this item, the following points were noted:

1. Members agreed that the estate visits should include informal meetings with residents, particularly as there are new Members on the Sub Committee.  Officers confirmed that the visits would cover both the City and out of City estates and Members will be provided with a proposed schedule.
2. The Chair of the Grand Committee was present on line and asked Members to be mindful of resource implications. The Town Clerk advised these would not be formally constituted Sub Committee meetings, as there would be logistical difficulties.  The new Chair  (of the Sub Committee) felt that the estate visits were long overdue, as a result of the pandemic, and that such meetings should take place on an informal basis only. Furthermore, Members noted that the meetings could take place at premises within the estates, at no additional cost.   The Chair asked if this action could be taken forward, in consultation with the Chair and Deputy Chair of the Grand Committee.
3. A judgement was still pending in respect of Great Arthur House (GAH).
4. Charging points was the subject of a report at agenda item 15.
5. The information on communications, as requested at the last meeting, was included at agenda item 21.
6. In respect of the evacuation of vulnerable residents, Members noted that the relevant GAH residents had been assessed, and 17 added to the list shared with the Fire Brigade.  
7. Members noted that PEEPs do not apply in general needs housing.  However, officers were giving consideration as to how they might apply at GAH and would provide Members with an update in due course. In the interim, if Members are aware of any vulnerable residents, then they should refer them to the housing team.  Members noted that  outcomes from the assessments are shared with residents, stored in a GDPR compliant format, and the information is shared with the Fire Brigade. Officers advised that similar assessments are conducted across all of the City’s Estates, in accordance with best practice, and the frequency being dependent on the level of risk and need.