Agenda item

Report of the Town Clerk.

The Committee considered a Report of the Town Clerk concerning the appointment of the Committee’s Sub Committees for 2022/23, their composition and Terms of Reference, and the appointment of representatives to several other City Corporation positions.

 

At the Chairman’s suggestion, the Committee agreed to reduce the minimum composition of the Efficiency & Performance Sub-Committee to six Members and to reduce its meeting frequency from six to four sessions annually.

 

The Chairman also proposed trialling an earlier start time for the Grand Committee of 12.45pm. This would, it was hoped, go some way to assisting many Members when planning the rest of their working day. A review would be undertaken at the September Finance Committee meeting to see if this new time should be made permanent.     

 

RESOLVED - that the Committee:

 

Agreed the composition and Terms of Reference of the following Sub-Committees:

·         Efficiency & Performance Sub-Committee

·         Financial Investment Board (Joint with Policy & Resources Committee)

·         Property Investment Board (Joint with Policy & Resources Committee)

·         Operational Property & Projects Sub-Committee (Joint with Policy &

Resources Committee)

 

Agreed that the Chairman and Deputy Chairman of the Grand Committee are appointed to the following Sub-Committees:

·         Efficiency & Performance Sub-Committee

·         Operational Property & Projects Sub-Committee

 

Agreed that the Chairman or Deputy Chairman, or their nominee from the Grand Committee are appointed to:

·         Financial Investment Board

·         Property Investment Board

 

Agreed to delegate to the Chairman and Deputy Chairman the appointment of the Chairman and Deputy Chairman of the Efficiency & Performance Sub-Committee.

 

Noted that the Chairman and Deputy Chairman of the following Sub-Committees are due to be elected from and by its Membership at their respective first meetings.

·         Financial Investment Board

·         Operational Property & Projects Sub-Committee

·         Property Investment Board

 

Noted the appointment of the following members of other Committees to its Sub-Committees:

·         Financial Investment Board (up to two Members of Policy & Resources Committee, up to two additional Members of the Court of Common Council and up to four External Members)

·         Operational Property and Project Sub-Committee (up to four Members of Policy & Resources Committee and up to two additional Members of the Court of Common Council)

·         Property Investment Board (up to two Members of Policy & Resources Committee, two additional Members of the Court of Common Council and up to four External Members.)

 

Agreed the appointment of Members to the following Sub-Committees:

·         Efficiency & Performance Sub-Committee

-       Nick Bensted-Smith

-       Deputy Philip Woodhouse

 

·         Financial Investment Board – 2 vacancies

-       Shahnan Bakth

-       Nick Bensted-Smith

 

 

·         Operational Property & Projects Sub-Committee – 3 vacancies

-       Paul Martinelli

 

·         Property Investment Board – 2 vacancies

-       Martha Grekos

-       Paul Singh

 

Agreed the appointments of representatives to the following Committees and Sub-Committees:

 

• Corporate Services (formerly Establishment) Committee - 1 vacancy

-       Steve Goodman

 

• Barbican Centre Board - 1 vacancy

-       Ann Holmes

 

• Streets and Walkways Sub (Planning & Transportation) Committee - 1 vacancy

-       Paul Martinelli

 

In addition to the Chairman and the Deputy Chairman, agreed the appointment of a representative for informal consultation with the Court of Aldermen and the Policy and Resources Committee on Mayoralty and Shrievalty Allowances

-       Nick Bensted-Smith

 

Noted that the Chairman and Deputy Chairman of the Finance Committee will be Members of the:

·         Fraud and Cyber Crime Reporting and Analysis Service Procurement Committee, Capital Buildings Board (Policy & Resources Committee),

·         Civic Affairs Sub (Policy and Resources Committee) and:

·         Resource Allocation Sub (Policy and Resources) Committee. 

 

Noted that the Chairman and Deputy Chairman will be ex-officio Members of the following Committees and working parties:

·         Policy & Resources Committee

·         Audit and Risk Management Committee

·         Digital Services Committee (or their nominee)

 

Noted that the Chairman (or his nominee) will be an ex-officio Member of the following Committees:

·         Communications Sub Committee (Policy and Resources) Committee

·         Resource, Risk & Estates (Police) Committee

·         House Committee of the Guildhall Club

·         Mayoral Visits Advisory Committee (Chairman only)

 

Agreed that the Committee should continue to meet “every fourth week on Tuesdays” with the exception of recess periods