Agenda item

Report of the City Surveyor

The Sub Committee considered a Gateway 3-5 report of the City Surveyor regarding the upgrade of the lighting and ventilation systems at Tower Hill Coach and Car Park. The Sub Committee noted that corrections to the financial information affecting the budget section of the report and Appendix 2 had been circulated ahead of the meeting.

RESOLVED – That the Operational Property & Projects Sub Committee agree:

1.    That Option 2 is approved for the delivery of the works and the increase in the project scope to encompass both the lighting and ventilation works as these works relate to the same site and their combination will provide a more cost-effective approach and ensure good alignment of the works under a single main contractor;

2.    Note the total estimated cost of the project at £261,218 (excluding risk);

3.    Approve a budget of £243,093 for the capital works to reach the next Gateway;

4.    Approve a budget of £11,975 for the fees, which include project management support and building control, to reach the next Gateway;

5.    Approve allocation of £89,750 which is currently available from the Carbon Fund, in accordance with the approved policy approach (see background papers) to deliver reductions in carbon emissions from retrofitting measures in publicly owned operational buildings;

6.    Approve a Costed Risk Provision of £38,472 (to be drawn down via delegation to Chief Officer in consultation with the Chamberlain) to be funded wholly from the Carbon Fund;

7.    Enter into a new works agreement with Vital Energi to undertake the works as Principal Contractor and Principal Designer, in accordance with the terms of their existing contract with CoL to deliver services under the National Framework Agreement for Energy Performance Contracting; and

8.    Procure the project management support services required to reach the next gateway.