Agenda item

Report of the Town Clerk.

The Board considered a report of the Town Clerk in respect of the Annual Review of the Committee’s Terms of Reference, which enables any proposed changes to be considered in time for the annual re-appointment of Committees by the Court of Common Council.

1.         Members asked if the Chairs of the Market Tenants Associations could also appoint a Deputy, noting that they too would need to sign a Non-Disclosure Agreement, in order to receive non-public reports and attend the non-public parts of Board Meetings.

2.         During further discussion on the Terms of Reference, Members agreed that there should be reference to the Chairman and Deputy Chairman, or their representatives, being Co-optees on the Capital Buildings Board (CBB) and the new Barking Reach Working Group (BRWG).  

3.         Members also felt that the scheduling of Markets Board Meetings should be revisited, to enable meetings to take place as soon as possible after Capital Building Board and Barking Reach Working Group Meetings.  

4.         The Town Clerk reminded Members that the Policy and Resources Committee on 23rd March would be considering proposed Terms of Reference, ahead of the Annual Meeting of the Court of Common Council on 27th April 2023.  Members therefore agreed to delegate the final wording on the revised Terms of Reference to the Chairman and Deputy Chairman of the Markets Board.

RESOLVED, that :

1.    The Terms of Reference of the Markets Board be amended to permit the Chairs of the Market Tenants Association to appoint a Deputy to attend Markets Board Meetings, in addition to either themselves or their nominated representatives.   NB.  The Deputies would need to sign a Non-Disclosure Agreement, in order to receive non-public reports and attend the non-public part of Board Meetings.

2.    Reference be made to the Chairman and Deputy Chairman, or their nominated representatives, being Co-optees on the Capital Buildings Board and the new Barking Reach Working Group.

3.   The scheduling of Markets Board Meetings be revisited, to enable meetings to take place as soon as possible after CBB and BRWG meetings.

4.    Given the timescales in terms of reporting to the Policy and Resources Committee on 23rd March 2023 and the Annual Meeting of the Court of Common Council on 27th April 2023, the final wording of the proposed amendments to the Board’s Terms of Reference be delegated to the Chairman and Deputy Chairman of the Markets Board.