Report of the Chamberlain.
The Committee considered a report of the Chamberlain, in respect of the Governance in procuring an Enterprise Resource Planning (ERP) solution, replacing back-office systems for Finance, HR, Payroll and Procurement.
Members noted that the ERP programme cuts across 6 Committees/Boards. To maintain the speed and momentum of the ERP Programme, and to avoid delays, the report sought to appoint a lead Committee, and to continue with the Member Steering Group. Members noted that any procurement issues above £2m would continue to be presented to the Operational Property and Project Sub and Finance Committees.
1) The Digital Services Committee to be the lead Committee for the Enterprise Resource Planning (ERP) solution.
2) The ERP Member Steering Group, comprising of Members from each Committee/Board, to continue to provide strategic oversight of the responsibilities undertaken by the ERP Project Board.
3) Members of the Bridge House Estates Board are asked to agree that approvals in respect of the project are delegated to the Managing Director of Bridge House Estates (BHE), in consultation with the Chair and Deputy Chair of that Board, who will take account of the decisions taken by the lead decision-making committee and representations from the Member Steering Group.