Agenda item

Town Clerk to be heard.

The Town Clerk reported that all Members had now been provided with a link to the portal and Officers continued discussions with IT colleagues to enable Members direct access to the portal as their landing page.

The Town Clerk displayed the Portal page to the meeting and talked the Sub-Committee through its layout and content. Members commented that the portal was a useful resource. However, they  were conscious that there would be a requirement for varied levels of Member support around the technology. The Town Clerk reassured all that the Governance and Member Services Team would be available to support those Members who required any additional guidance.

The inclusion of reception dates was a feature that the Town Clerk had been  in discussion with the Remembrancers Department about, the Sub-Committee felt that all function dates should be included in the list going forward.  The Sub-Committee commented that Members needed to be encouraged to inform Officers when their availability to attend certain events had changed so as to minimise any wastage and to also allow others to attend in their absence where possible. Members of the Sub-Committee reported that it was not always clear as to how they should  withdraw acceptance for invitations. The Town Clerk agreed to take these comments back to colleagues in the Remembrancers Department.

A Member queried how the Member Portal might be accessed on mobile devices. The Town Clerk explained that the landing page would be activated via Members’ Corporation laptops and PCs only but that it would also be possible to bookmark the page on individual Corporation mobile devices to improve ease of access.

RECEIVED.