Agenda item

Report of the Town Clerk.

Members received a report of the Town Clerk relative to the Committee’s terms of reference.

The Chairman informed Members that he and the Deputy Chairman felt that the composition of the Projects and Performance Sub-Committee should remain the same as the former Operational Property and Projects Sub-Committee until its reappointment in May 2024, with Alderman Timothy Hailes remaining as Chair until that time. This continuity was to ensure a smooth transition during a significant time of change in the City Corporation’s project management approach.

The Chairman also suggested to Members that the size of the sub-committee be reduced to eight after April 2024, being a more sensible number, including representatives from the Digital Services and Port Health and Environmental Services Committees as the largest procurers. The Town Clerk undertook to consult with the relevant officers to consider the future composition of the sub-committee and return with proposals before April 2024.

Members requested that officers be consistent in terminology and dates in reports.

RESOLVED, that – Members:

a)    Confirm that the composition of the Projects and Procurement Sub-Committee remains the same as the former Operational Property and Projects Sub-Committee until the reappointment of sub-committees in May 2024, with Alderman Timothy Hailes remaining as Chair

b)    Note the revised terms of reference for the Finance Committee and for the Projects and Procurements Sub-Committee.