Agenda item

The Interim Assistant Director reinforced the importance of an Asset Management Strategy and the involvement of residents in terms of choices in shaping future works.    The Asset Maintenance Working Party asked to be fully involved in the process.  The Assistant Director advised that the Strategy would bring together the Savills Condition Survey, work undertaken on window repairs, and other repair and maintenance pressures, to ensure they are managed strategically.  The Assistant Director further explained that the Department is has the relevant data and that an external analyst should be able to undertake the work without considerable expense.

The Executive  Director advised that, on 11th January 2024, the Court of Common Council had agreed to a variation to extend the Metwin contract for a further year.    Members noted that a session planned for 30th January 2024 would clash with an ‘all resident’ meeting and were asked if they might like to reschedule it.    Concerns were expressed as to the value of  further consultation, given that the problems with the repair and maintenance service had already been gathered, the cost implications of further interventions and the possibility of delaying the process.  

The Executive Director accepted these comments and gave assurance in that it would not impact on the timeline.  Furthermore, a procurement of this value and complexity would greatly  benefit from feedback from residents in terms of how it might look in the future.   The Executive Director  also agreed to look at the current version of the survey, to ensure it is more relevant and doesn’t repeat previous ones.   Members also noted that the same process is being undertaken for the HRA properties (Wates Contract) as they are subject to the same procurement exercise.   However, this doesn’t necessarily mean that there will eventually be two different contracts.