Agenda item

Report of the Chamberlain.

The Committee received a report of the Chamberlain, concerning procurement for the managed print services.

The Committee heard that the successful tender would have to be aligned and compliant with the Future Network Strategy.

It was raised whether there were opportunities to reduce paper considering the climate crisis, and to also reduce spend. The Committee heard that reducing in paper had historically been from the view of cost reduction. During the Covid-19 period, there was a high level of digitalisation. However, there were still services that required the use of paper and therefore it needed to be clearly demonstrated when and why paper copies were needed. The Committee heard that it could be a potential financial incentivisation to the supplier to advice on ways to reduce paper use. The Committee heard that under the current contract, there has been reduction in printers and printing, but there had been recent increases.

It was suggested that the managed print services have Key Performance Indicators. The response was that there were figures on use and KPIs for the current contract.

RESOLVED – That Members of the Digital Services Committee approve the Managed Print Services Delivery model.