Agenda item

Report of the Town Clerk.

The Committee received a report of the Town Clerk concerning the Annual Review of the Terms of Reference of the Digital Services Committee. Following its last Committee meeting, during which it was suggested that the Terms of Reference be amended to reflect that data breaches, when they occur, are reported to the Digital Services Committee. Officers took this action away for consideration and to draft appropriate wording.

During the discussion, a Member expressed concerns that the proposed amendment to section 4, paragraph (d) was not made clear that non-digital data breaches should also be included in the Terms of Reference.

The Committee’s suggested removing the wording in parentheses in section 4, paragraph (d), and adding the wording “digital systems and all data protection issues”. It was agreed that approval of the final wording be delegated to the Town Clerk in consultation with the Chair and Deputy Chair of the Committee.

RESOLVED – That the Digital Services Committee Delegate Authority to the Town Clerk, in consultation with the Chair and Deputy Chair, to approve and submit the amended Terms of Reference of the Digital Services Committee to the Court of Common Council in 2025, subject to the comments captured above, and that any further changes required in the lead up to the Court’s appointment of Committees be delegated to the Town Clerk in consultation with the Chair and Deputy Chair.