Agenda item

(William Harry Dove, MBE, JP, Deputy)

6 June 2013

(A) The City Bridge Trust Committee - Terms of Reference - Amendments

When recently considering its Terms of Reference your Committee noted a difference between the wording in the Trust’s handbook for Members and the wording in the Terms of Reference under subsection (b)(iii) regarding the bodies to be consulted in the application of surplus income and it was agreed that the Terms of Reference should be updated, in accordance with the CyPres scheme, to reflect the wording as the Trust’s handbook.

It was also noted that, whilst the Chairman and Deputy Chairman had been involved in the recent appointment process for the Chief Grants Officer, the Terms of Reference did not currently provide for this.

We therefore recommend that The City Bridge Trust Committee’s Terms of Reference be amended as follows:-

a)              Subsection b (iii) be amended to read:

‘In considering the application of surplus income in accordance with clause 2 of the said Scheme, the Trustee shall consult with such person, bodies corporate, local authorities, government departments and agencies, charities, voluntary organisations and other bodies as the Trustee may think appropriate from time to time.’; and

b)              A subsection (c) be added as follows:-

‘To be involved in the process for the appointment of the Chief Grants Officer, as appropriate.’

Subject to the Court’s approval of these changes, the Committee’s Terms of Reference would read as follows:-

(a) To determine all applications for grants pursuant to the Cy Pres Scheme for the administration of the Charity known as the Bridge House Estates, made by the Charity Commissioners on 9 February 1995 and brought into effect by the Charities (The Bridge House Estates) Order 1995, as respects the following purposes:-

(i) in or towards the provision of transport and access to it for elderly or disabled people in the Greater London area; and,

(ii) for other charitable purposes for the general benefit of the inhabitants of Greater London;

other than grants above a sum of £500,000.

(b) Subject to the terms of the Cy Pres Scheme and criteria as to the eligibility and treatment of applications specified from time to time by the Court of Common Council:-

(i) to review the criteria referred to above and to make recommendations to the Court of Common Council for changes thereto;

(ii) to determine conditions and other requirements to be imposed in connection with grants that are approved;

(iii) in considering the application of surplus income in accordance with clause 2 of the said Scheme, the Trustee shall consult with such person, bodies corporate, local authorities, government departments and agencies, charities, voluntary organisations and other bodies as the Trustee may think appropriate from time to time; and,

(iv) to review, as necessary, the amounts, nature and spread of grants approved or refused, and the operation of administrative arrangements for the Scheme.

c) To be involved in the process for the appointment of the Chief Grants Officer, as appropriate.

(William Harry Dove, MBE, JP, Deputy)

6 June 2013

(A) The City Bridge Trust Committee - Terms of Reference - Amendments

When recently considering its Terms of Reference your Committee noted a difference between the wording in the Trust’s handbook for Members and the wording in the Terms of Reference under subsection (b)(iii) regarding the bodies to be consulted in the application of surplus income and it was agreed that the Terms of Reference should be updated, in accordance with the CyPres scheme, to reflect the wording as the Trust’s handbook.

It was also noted that, whilst the Chairman and Deputy Chairman had been involved in the recent appointment process for the Chief Grants Officer, the Terms of Reference did not currently provide for this.

We therefore recommend that The City Bridge Trust Committee’s Terms of Reference be amended as follows:-

a)              Subsection b (iii) be amended to read:-

‘In considering the application of surplus income in accordance with clause 2 of the said Scheme, the Trustee shall consult with such person, bodies corporate, local authorities, government departments and agencies, charities, voluntary organisations and other bodies as the Trustee may think appropriate from time to time.’; and

b)              A subsection (c) be added as follows:-

‘To be involved in the process for the appointment of the Chief Grants Officer, as appropriate.’

Subject to the Court’s approval of these changes, the Committee’s Terms of Reference would read as follows:-

(a) To determine all applications for grants pursuant to the Cy Pres Scheme for the administration of the Charity known as the Bridge House Estates, made by the Charity Commissioners on 9 February 1995 and brought into effect by the Charities (The Bridge House Estates) Order 1995, as respects the following purposes:-

(i) in or towards the provision of transport and access to it for elderly or disabled people in the Greater London area; and,

(ii) for other charitable purposes for the general benefit of the inhabitants of Greater London;

other than grants above a sum of £500,000.

(b) Subject to the terms of the Cy Pres Scheme and criteria as to the eligibility and treatment of applications specified from time to time by the Court of Common Council:-

(i) to review the criteria referred to above and to make recommendations to the Court of Common Council for changes thereto;

(ii) to determine conditions and other requirements to be imposed in connection with grants that are approved;

(iii) in considering the application of surplus income in accordance with clause 2 of the said Scheme, the Trustee shall consult with such person, bodies corporate, local authorities, government departments and agencies, charities, voluntary organisations and other bodies as the Trustee may think appropriate from time to time; and

(iv) to review, as necessary, the amounts, nature and spread of grants approved or refused, and the operation of administrative arrangements for the Scheme.

c) To be involved in the process for the appointment of the Chief Grants Officer, as appropriate.

Read and agreed to.