Agenda item

Grant Giving - Report of cross-cutting Service Based Review

Report of the Deputy Town Clerk.

Minutes:

The Committee considered a report of the Deputy Town Clerk concerning the outcome of the cross-cutting review of the City Corporation’s grant giving activities.

 

It was noted that the proposals had been considered by the Resource Allocation Sub-Committee and were recommended for approval subject to responsibility for strategic oversight and performance management of the City Corporation’s grant giving activities being given to the Finance Committee rather than to the Finance Grants Sub-Committee.

 

The Committee acknowledged that a de minimis limit would need to be established as part of the governance process.

 

The Director of Open Spaces informed Members that the review would provide more streamlined governance and allow for a more structured approach to be taken to the ad hoc grants awarded by the various Open Spaces Committees.

 

The proposal for a formalised grants programme, which would be jointly governed by all Open Spaces Committees, would benefit from further discussion with Members. The Committee agreed that a Working Party should be formed to discuss the matter. The group would consist of up to three Members from the Open Spaces & City Gardens, Epping Forest & City Commons and Hampstead Heath, Highgate Wood & Queens Park Committees, 1 Member of the West Ham Park Committee and 1 representative of the Finance Grants Sub Committee.

 

The Open Spaces and City Gardens Committee appointed the Chairman and Deputy Chairman to the Working Party, and would seek a third appointment via email prior to the next Committee meeting. The Working Party would meet on 16 September at 9:30am and 25 November at 3:30pm and each meeting would last 1 hour.

 

RESOLVED – That:-

1.          Approval be given for a more structured approach to grant giving which was jointly governed by all Open Spaces and which was publicised and managed as part of the City Corporation’s suite of grants programmes; and

2.          That a Working Party comprising of up to three Members from the Open Spaces & City Gardens, Epping Forest & City Commons and Hampstead Heath, Highgate Wood & Queens Park Committees, 1 Member of the West Ham Park Committee and 1 representative of the Finance Grants Sub Committee be created to report back to the Open Spaces and City Gardens Committee at their meeting on 7th December 2015.

 

 

Supporting documents: