Agenda item

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain which provided Members with the recommended Corporate Supplier Scorecard which would be introduced to drive best practice contract management across the organisation.

The Chamberlain explained that, at Callover, the Chairman had suggested that the Scorecard would be more user-friendly if the ten key areas were grouped into a few categories. The Chamberlain explained that the categories used would be Commercial; Risk and Health & Safety; Performance; and Social Value. He confirmed that these categories would be used for reporting to Members of performance against the Scorecard. The Chairman commented that this categorisation would need to take place before the Scorecard was rolled-out.

In response to a question from a Member, the Chamberlain explained that the intention was to use the full scorecard for performance monitoring and interventions with the City Corporation’s key suppliers (known as “Category A” suppliers), rather than piloting it for a small number of suppliers. He explained that the Scorecard captured contract management activities in which the City Corporation should already be engaging and, therefore, the Scorecard should be rolled out as quickly as possible. He explained that the Scorecard would not be used in its entirety for lower category suppliers, but would be used to inform the contract management approach used with those suppliers; this would be determined on a case-by-case basis.

A Member asked whether this Scorecard would also be used in instances where Corporate Purchasing Cards were used. The Member also asked whether progress had been made in diverting spend from Purchasing Cards. The Chamberlain explained that the Scorecard was not related to spend on Purchasing Cards. The Chamberlain explained that he could provide the Member with the information which was provided to Managers regarding the use of Purchasing Cards. 

RESOLVED – That the Sub-Committee approves the Corporate Supplier Scorecard, subject to the categorisation of the key areas.