Agenda item

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk setting out a number of options by which departing Members of the Court of Common Council could be recognised for their service.

Members were of the view that the introduction of written resolutions (i.e. the option set out at paragraph 15 of the report) would be the best option for thanking departing Members for their service on the Court. It was noted that this would involve a resolution being circulated as part of the Court Summons and a Motion to agree it as set out. This course of action would provide more formal recognition from the Court, whilst minimising the amount of time taken at the meeting. The terms of the resolutions would be agreed by the Ward Deputy as was current practice (or, in certain circumstances, the Alderman of the Ward).

Members acknowledged that it would not be necessary for the resolution to be read out but that an additional brief oral statement could be added in the case of Members who die whilst in office.

Reference was made to the quality and manner in which resolutions were currently presented to Members once agreed and it was felt that this should be enhanced and that the Town Clerk should look at how this could be achieved.

RESOLVED – That it be recommended to the Policy and Resources Committee that:-

1.     departing Members of the Court of Common Council be recognised for their service by way of a written resolution on the Court Summons as referred to above; and

2.     the current quality and manner in which resolutions were presented be recipients  be enhanced and the Town Clerk be asked to look at how this could be achieved.