Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk concerning the creation of a Capital Buildings Committee.

A Member was heard in the support of the report. He stated that it was important for the Chairman of the new Committee to see the forthcoming projects through the entire building process and therefore suggested that, on this occasion, no limit be applied to the term of office of the Chairman. He also suggested that the committee should have the ability to co-opt Members with suitable expertise to serve on it. Members supported his suggestions.

RESOLVED – that it be recommended to the Court of Common Council that:-

1.      a new Capital Buildings Committee be created and that its terms of reference and constitution be as follows:-

Terms of Reference

In respect of the Police Accommodation and City’s Courts projects, to be responsible for:­-

(i)  overall direction;

(ii) review of progress; and

(iii) decisions on significant option development and key policy choices.

Constitution

14 Members comprising:-

·           The Chairman and Deputy or a Vice Chairman of the Policy & Resources Committee

·           The Chairman and Deputy Chairman of the Finance Committee

·           The Chairman and Deputy Chairman of the Police Committee

·           Two members appointed by the Policy & Resources Committee

·           Five Members appointed by the Court of Common Council

·           The Chairman of the General Purposes Committee of Alderman

2.     That the Committee:-

·           should have the ability to co-opt Members with suitable expertise;

·           membership of it should not count towards the limit on the number of committees on which a Member may serve as referred to Standing Order 22;

·           Chairmanship of the Committee be for the lifetime of the building project; and

·           be included within the list of those committees in Standing Order 29 (3), thereby enabling its Chairman to be eligible to be Chairman of another Committee (Ward or non-Ward) at the same time.