Committee details

The terms of reference of the Operational Property and Projects Sub Committee were amended by the Court of Common Council on 20 July 2023[1] and the Projects and Procurement Sub-Committee created. For records of Operational Property and Projects Sub Committee meetings, follow the link below:

Browse meetings - Operational Property and Projects Sub Committee - Modern Council (cityoflondon.gov.uk)

Projects and Procurement Sub-Committee

Composition

·       The Chairman and Deputy Chairman of the Finance Committee or their nominees

·       The Chairman and a Deputy or Vice Chairman of the Policy and Resources Committee

·       Four Members appointed by the Policy and Resources Committee

·       Four Members appointed by the Finance Committee

·       Up to two Members to be co-opted by the Sub-Committee from the Court of Common Council with relevant experience

Terms of Reference

To be responsible for:

Projects

a)    Overseeing the total portfolio of projects overseen by the Chief Executive’s Portfolio Management Board and receiving regular high level dashboard reports on their progress, identifying notable risks and proposed mitigations.

b)    Making proposals to the Resource Allocation Sub-Committee/the Policy and Resources Committee for projects to be included in the capital/supplementary revenue programme.

c)    Determining how political oversight of relevant Tier 1 and Tier 2 projects can best be achieved where several committees are stakeholders on the proposed project and when projects in excess of £100 million require Policy & Resources Committee oversight.

d)    Reviewing the City Corporation’s project management processes, development of project management skills and expertise and the systematic embedding of commercial approaches that share investment and risk.

Procurement

e)    To scrutinise and be responsible for value for money on all City of London Corporation and City of London Police procurement contracts above thresholds stipulated within the City of London Corporation’s Procurement Code (total contract value) at key stages, including initial tender strategy to final contract award sign off.

f)      To consider and recommend all procurement contracts above thresholds stipulated within the City of London Corporation’s Procurement Code to the Finance Committee.

g)    To invite representative(s) from the relevant Spend Committee to attend meetings ensuring decisions are made corporately.

h)    To provide officers with advice focussed specifically on value for money, and consider lessons learned when major contracts are coming to an end (i.e., before the (re)tender process begins).

i)      To review and consider approvals of £4m waivers for the Chamberlain’s department contracts.

j)      To work with the Finance Committee to review and to monitor performance against the Chamberlain’s Departmental Business Plan and related corporate initiatives in order to promote value for money and ensure compliance with the UK Public Contract Regulations and the Corporation’s Procurement Code.