Agenda and minutes

Apologies for absence were received from Vivienne Littlechild and Sue Robertson.

Standing Declarations -

          Deputy Catherine McGuinness has declared a general personal interest as a Trustee of the Guildhall School Development Fund, and as Chair of Governors of the City Academy, Hackney, which benefits from work with the Creative Learning Department.

Cllr Guy Nicholson has declared a general personal interest as a Regional Council Member for London Arts Council England, a Board observer to Hackney Empire Ltd and as a Non-Executive Director of CREATE Ltd. 

Roly Keating has declared a general personal interest as a BBC employee with regard to the Barbican Centre’s connection with BBC’s Orchestras and the BBC’s Digital Partnership with the Arts Council. 

Christopher Purvis has declared a general personal interest as the (unpaid) Chairman of the Trustees of the Associate Ensemble.

a)    To agree the Public Minutes of the Board Meeting held on 28 March 2012

b)    To note the Public Minutes of the Finance Committee held on 16 May 2012

c)    To note the Public Minutes of the Risk Committee held on 21 May 2012

RESOLVED : - That,

i)      the Public Minutes of the Board Meeting held on 28 March 2012 be approved;

ii)     the Public Minutes of the Finance Committee held on 16 May 2012 be noted; and

iii)    the Public Minutes of the Risk Committee held on 21 May 2012 be noted.

Order of the Court of Common Council, dated 19 April 2012, appointing the Committee and approving its Terms of Reference

That the Order of the Court of Common Council, 19 April, 2012, appointing the Committee be received and its terms of reference approved.

To elect a Chairman, pursuant to Standing Order No 29.

RESOLVED: That in accordance with Standing Order No 29, Catherine McGuiness be elected Chairman for the ensuing year.

To elect a Deputy Chairman, pursuant to Standing Oder No 30

RESOLVED: That in accordance with Standing Order No 30, John Tomlinson be elected Deputy Chairman for the ensuing year.

Report of the Town Clerk

Consideration was given to a report of the Town Clerk to appoint representatives to the various Sub Committees of the Barbican Centre Board Finance.  Members were also requested to consider whether to reinstate the Development Sub Committee.

RESOLVED – That,

i)              the following memberships be agreed:-

Finance Committee

Jeremy Mayhew

Jeremy Simons

Keith Salway

Guy Nicholson

Reference Sub Committee

Tom Hoffman

Jeremy Simons

Guy Nicholson

Giles Shilson

Nominations Committee

Jeremy Mayhew

Tom Hoffman

Roly Keating

Risk Committee

Keith Salway

Brian McMaster

ii)         the Development Sub Committee not be reinstated.

Report of the Managing Director

Consideration was given to a report of the Managing Director of the Barbican Centre which comprised current updates in six sections, authored by Barbican directors in Campus, Programming, Creative Learning, Audiences & Development, Buildings and Business & Commercial.  Each of the six sections highlighted ‘progress and issues’ for recent/current activity.

Members noted the concerns raised regarding staffing levels and expressed their gratitude to all teams within the Barbican Centre for their hard work and efforts.

With regards to the introduction of new digital technology to improve efficiency and ways of working, a further discussion around this would take place at a future meeting.

RECEIVED.

There were no questions.

The Chairman reported one item of urgent business relative to noise nuisance from a catering outlet close to the Barbican Estate, an issue which had been reported by residents and which would be dealt with by Officers.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

Item No                                               Exempt Paragraphs

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

RESOLVED – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

a)    To agree the non-public Minutes held on 28 March 2012

b)    To note the non-public Minutes of the Finance Committee held on 16 May 2012

c)    To note the non-public Minutes of the Risk Committee held on 21 May 2012

The non-public Minutes of the Board Meeting held on 28 March 2012, the public Minutes of the Finance Committee held on 16 May 2012 and the public Minutes of the Risk Committee held on 21 May 2012 were considered.

Report of the Town Clerk

The outstanding actions were considered.

Report of the Head of Theatre

ExtensionConsideration was given to a report and presentation by the Head of Theatre on activity by the Theatre department at the Barbican Centre.

RECEIVED.

At this point, the time limit for Committee meetings as set out in Standing Order No 40 had been reached, but there being more than a two-thirds majority of the Committee present who voted in favour of an extension, the Committee agreed to continue the meeting.

Report of the Head of Music

Consideration was given to a report of the Head of Music which provided information on activity by the Music Department at the Barbican Centre.

(Questions on this report were taken in considered with item 14).

RECEIVED.

Report of the Chief Operating and Financial Officer

Consideration was given to a report of the Chief Operating and Financial Officer which updated on the Cultural Quarter and Milton Court. 

RECEIVED.

Report of the Managing Director

Consideration was given to a report which contained details of the 2011/12 Period 12 Accounts.

RECEIVED.

Report of the Chief Operating and Financial Officer

Consideration was given to a report of the Managing Director of the Barbican Centre which provided details of the Barbican’s business plan for the period 2012-15.

RECEIVED.

Report of the Head of Development

Consideration was given to a report of the Head of Development which provided an update regarding the Development of the Barbican Centre.

RECEIVED.

Report of the Director of Operations and Buildings

Consideration was given to a report of the Director of Operations and Buildings which provided an update on the Centre’s Capital Cap programme and some other non-Capital Cap projects.

RECEIVED.

Report of the Director of Operations and Buildings

Consideration was given to a progress report of the Operations and Buildings Director in respect of the Building Energy Management System.

RECEIVED.

Report of the Town Clerk

Consideration was given to a report which provided an update on the Risk Committee of the Barbican Centre Board.

RECEIVED.

Report of the Town Clerk

Consideration was given to a report of the Town Clerk which reported on action taken under urgency procedures.

RECEIVED.

A verbal update was received from the Head of HR at the Barbican and Guildhall School of Music & Drama

RECEIVED.

There were no questions.

There were two items of urgent business : -

1)    Creative Learning Division and its new structure proposal; and

2)    Cinema Project progress update

RECEIVED.