Agenda and minutes

Apologies were received from Alderman David Graves and Chris Punter.

There were no declarations.

To receive the Order of the Court of Common Council, appointing the Committee and approving its Terms of Reference.

The amended Orders of the Court of Common Council, 25 April 2013 appointing the Committee and approving the Committee’s Terms of Reference, were noted.

To elect a Chairman for the ensuing year in accordance with Standing Order 29.

The Committee proceeded to elect a Chairman pursuant to Standing Order No. 29. The Town Clerk read out a list of Members eligible to be the Chairman. Deputy Michael Welbank indicated his willingness to serve if elected. As Deputy Michael Welbank was the only Member who had indicated his willingness to serve, he was duly declared to be elected Chairman and took the Chair for the ensuing year.

To elect a Deputy Chairman for the ensuing year in accordance with Standing Order 30.

The Committee proceeded to elect a Deputy Chairman pursuant to Standing Order No. 30.  A list of Members eligible to stand was read, and Revd Dr Martin Dudley, Michael Hudson and Oliver Lodge declared their willingness to serve if elected.

A ballot having been taken, votes were cast as follows:-

Revd Dr Martin Dudley                          -         10 votes

Michael Hudson                                    -         4 votes

Oliver Lodge                                         -         14 votes

As there was no clear majority between the first and second place, a second ballot was taken and the votes were cast as follows:-

Revd Dr Martin Dudley                          -         12 votes

Oliver Lodge                                         -         17 votes

Oliver Lodge was therefore duly elected as Deputy Chairman for the ensuing year.

To agree the public minutes and summary of the meeting held 16 April 2013.

The public minutes and summary of the meeting held on 16 April 2013 were approved.

Report of the Town Clerk.

The Committee considered a report of the Town Clerk relative to the appointment of Sub Committees for the ensuring year (2013/2014).

RESOLVED – That

i)          the following memberships be agreed:-

Streets and Walkways Sub Committee

Chairman of the Grand Committee

Deputy Chairman of the Grand Committee

Marianne Fredericks

Sylvia Moys

Jeremy Simons

Randall Anderson

Michael Hudson

Dennis Cotgrove

Deputy John Owen-Ward

Together with three ex-officio Members representing the Finance, Police and Open Spaces & City Gardens Committees.

Local Development Framework (and Local Implementation Plan) Sub

Chairman

Deputy Chairman

Sylvia Moys

Michael Hudson

Marianne Fredericks

Randall Anderson

Alex Bain-Stewart

Together with an ex-officio Member representing the Policy and Resources Committee.

Local Development Framework (and Local Implementation Plan) Working Party

Chairman

Deputy Chairman

Sylvia Moys

Michael Hudson

Marianne Fredericks

Randall Anderson

Alex Bain-Stewart

Together with an ex-officio Member representing the Policy and Resources Committee.

To consider Orders of the Court of Common Council of 25 April 2013, referring to the Committee for the following resolutions of the Grant Court Wardmote.

(If any these will be tabled).

There were no Wardmote Resolutions.

Report of the Town Clerk.

The Committee considered a report of the Town Clerk relative to the nomination of a number of representatives to serve on three London Councils Committees.

The Town Clerk advised that the Port Health and Environmental Services Committee had approved this report at their recent meeting.

RESOLVED:  That, in line with the principle agreed by the Court in 2000, the Chairman of the Planning and Transportation Committee be nominated to represent the City Corporation on the Associated Joint Committee (London Councils Transport and Environment Committee) (TEC) and that the Chairman of the Port Health and Environmental Services Committee, the Deputy Chairman of the Planning and Transportation Committee and the Deputy Chairman of the Port Health and Environmental Services Committee be nominated to serve as the City Corporation’s named deputies.

Report of the City Planning Officer relative to development and advertisement applications dealt with under delegated authority.

The Committee received a report of the City Planning Officer relative to development and advertisement applications that he had dealt with using his delegated authority since the previous meeting.

RECEIVED.

Registered Plan No.: 12/00947/NMA

Proposal:- Non-material amendment to facilities for cyclists, provision of new entrance, three additional roof lights and modifications to the high level walkway to planning permission ref: 11/00630/FULL dated 6 January 2012, amended by minor material amendment ref: 12/00167/FULL dated 19 April 2012.

RESOLVED:  That –

1.         The non-material amendment be issued for the above proposal in accordance with the details set out in the schedule attached to the report subject to:

a.     planning obligations and other agreements being entered into under Section 106 of the Town & Country Planning Act 1990 in respect of those matters set out in the report, the decision notice not be to issued until the Section 106 obligations have been executed; and

b.     the officers be instructed to negotiate and execute obligations in respect of those matters set out in “Planning Obligations” under Section 106 and The City of London Various Powers Act 1969.

The Committee considered a report of the Director of the Built Environment seeking approval of a new scheme for St Paul’s Cathedral external lighting which is approaching the end of its 25 year life span.

Concern was expressed that the sponsorship precluded the use of any advertising on the building.

RESOLVED:  That –

·             Option 3 to relight St Paul’s Cathedral with a new LED lighting scheme at an estimated total cost of £,105,000 funded by external sponsorship and £100,000 from the City Finance Contingency Budget;

·             A sponsorship specialist be engaged to support the City and the Cathedral in developing a clear plan to identify sponsorship opportunities and prepare a Sponsorship Package; and

·             This project proceed to Gateway 4 (detailed options appraisal) funded by £25,000 from the £100,000 City Finance Committee Contingency Budget. 

The Committee considered a report of the Director of the Built Environment relative to the Environmental Enhancement Projects Programme.

RESOLVED:  That Members –

·             Note the progress made to date on delivering Environmental Enhancement Area strategies and associated projects;

·             Approve the review and updating the Cheapside, Barbican and Fleet Street Area Environmental Enhancement Strategies, in the order listed;

·             Approve projects at Gateway 2 for St Bartholomew Close Environmental Enhancement, Bank Area North/South Lanes and Alleys, Fenchurch Street and John Carpenter Street projects, as set out in Appendix 4 to this report; and

·             That a Projects Programme report be prepared every six months setting out an overview of all Built Environment Directorate projects, including the next tranche of Gateway 2 approvals.

Report of the City Surveyor.

The Committee considered a report of the City Surveyor informing Members of the City of London Corporation’s activities at the MIPIM property exhibition in March 2013 and to gain the approval of the Committee for the City of London Corporation’s attendance at MIPIM 2014.

RESOLVED:  That –

·                Members note the report; and

·                The Policy and Resources and Planning & Transportation Committees, and the Property Investment Board, decide that the City of London Corporation should attend MIPIM 2014 with a total budget not exceeding £85,000.

Planning: Change of use of Buildings

The Policy & Performance Director advised the Committee of a written ministerial statement that had been released by The Secretary of State for Communities and Local Government.

He confirmed that the whole of the City had been given a local exemption from the changes to the national permitted development rights for change of use from offices to housing.  Other changes to the General Permitted Development Order that take effect at the end of May would be the subject of a later information report to Committee. 

Marketing Suite Barbican

The Planning Services and Development Director advised the Committee that urgency approval may be necessary to determine the application for the retention of the Marketing Suite at the Barbican as more objections to the scheme had been received than would allow the scheme to be considered under the delegated powers of officers. The applicants would have to agree to an extension of time for it to be considered at their Committee on the 4^th June. Provided that they did it would be reported to their next Committee

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED:– That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item No.                                                         Paragraphs in Schedule 12A

17-18                                                                                      3

To agree the non-public minutes of the meeting held on 16 April 2013.

The non-public minutes of the meeting held on 16 April 2013 were approved.

Joint report of the City Surveyor and the Director of the Culture, Heritage and Libraries.

The Committee considered a joint report of the City Surveyor and the Director of the Culture, Heritage and Libraries relative to a Detailed Options Appraisal for Gateway 4 for Tower Bridge.

There were no questions.

There was one non-public urgent item of business.