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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: John Cater  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Karina Dostalova, Deputy Alastair Moss and Deputy John Tomlinson.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

No declarations of interest were made.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 349 KB

To agree the public minutes of the meeting held on 22nd November 2017.

 ...  view the full agenda text for item 3.

Minutes:

Henry Colthurst requested that the minutes were amended to indicate that he was, in fact, in attendance, and not absent, at the meeting on the 22nd November 2017.

 

RESOLVED – That, further to the amendment above, the public minutes of the previous meeting held on 22 November are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 28 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

RESOLVED – That Members noted the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 216 KB

Joint Report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 5.

Minutes:

Members received a joint report of the Town Clerk and City Surveyor which provided information of the Work Programme for future meetings.


RESOLVED – That Members noted the report.

 ...  view the full minutes text for item 5.

6.

City Surveyor's Risk Register - 2017-18 Quarter 3 report pdf icon PDF 90 KB

Report of The City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members received a Report of the City Surveyor concerning the City Surveyor’s Departmental Risk Register.

 

A Member commented that, in contrast to operational risks, market risk (SMT001), by its very nature, is more variable and uncertain – this was particularly the case in the lead up to Brexit.  

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 6.

7.

Energy performance - 2017/18 Q2 report pdf icon PDF 225 KB

Report of The City Surveyor.

 ...  view the full agenda text for item 7.

Minutes:

Members received a Report of the City Surveyor concerning the half yearly energy performance update.

 

Members queried both the specific results for the Courts on page 15 of the Report (a differential of +24.1% on its energy consumption target) and, more generally, the robustness of the whole data set. Officers responded that the figure for the Courts would come down in the medium term, and that they would return to Members with a future Report outlining the formula used to come to these figures.

 

In addition, a Member asked why there had been a wide variance (page 17) in 2011/12. The City Surveyor responded that to the best of his knowledge, this was due to change in how the Corporation measured its footprint over those 12 months, he would investigate and come back to Members with a fuller answer in due course.

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 7.

8.

Draft Carbon Descent Plan - Proposed Targets and Energy Procurement Update Report pdf icon PDF 687 KB

Report of The Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

Members received a Report of the City Surveyor concerning the CDP Targets and current energy procurement activity.

 

Officers confirmed that they would return to the Sub-Committee in June 2018 with an implementation plan, the long term 2025 target reduction was proposed at 40%, but this would be fleshed out in the implementation plan.

 

In response to a query about what further steps were being taken, the Corporate Energy Manager informed Members that in addition to the Procurement Strategy workshop taking place in March, the Energy broker (due to start working with the Corporation in October 2018) would be able to advise more on Low & Zero Carbon energy.  

 

Furthermore, a Member queried why the table on page 22 omitted the individual costs of the works – Officers would update the Report to include these costs in future.

 

RESOLVED – that Members noted the Report.  

 

 

 ...  view the full minutes text for item 8.

9.

Mansion House - External Cleaning and Lighting pdf icon PDF 84 KB

Report of The City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

Members received a Report of the City Surveyor concerning the external lighting and cleaning of the Mansion House.

 

Members were keen to see progress; the external appearance of the Mansion House “wasn’t good enough”, they asked Officers to return with more information and the practical options, Members were also concerned that the previous cleaning in 2001 hadn’t aged well and wanted to know the reasons behind this.

 

Officers confirmed they would return to the Sub-Committee in July with a Report detailing options.

 

RESOLVED – that Members approved the Report.

 ...  view the full minutes text for item 9.

10.

Heritage at Risk Register Annual Report pdf icon PDF 117 KB

Report of The City Surveyor.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members received a Report of the City Surveyor concerning the Heritage at Risk Register (HARR).

 

A Member raised the current challenges affecting Wanstead Park. The situation posed significant problems and he requested that a report come back to Members with further information in due course.

 

A Member queried how things got classified on the heritage list to start with. In response officers confirmed that the Corporation worked in collaboration with Historic England. Members expressed their concerns that an over reliance on Historic England to catalogue the buildings would mean Corporation buildings at risk fell through the net, most notably Members queried why Crescent House wasn’t on the list.

 

The Committee clerk would circulate to members a note of the action that is being taken to prevent Crescent House from being listed on the register, maintenance that is being currently undertaken, planned maintenance, and the relevant officers’ view on the likelihood of Historic England listing this asset on next year’s register.

 

Furthermore, for future iterations of the Report, a Member wanted to see more information about what the likely costs would be if one or more of the Heritage Lottery Fund bids fail.

 

RESOLVED – that Members noted the Report.

 

 

 ...  view the full minutes text for item 10.

11.

Sub-Committee's Terms of Reference pdf icon PDF 118 KB

Report of The Town Clerk.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members considered a Report of the Town Clerk concerning the Sub-Committee’s Terms of Reference.

 

Members requested that the Town Clerk ensure the wording aligned with the amended wording in the (Grand) Finance Committee’s Terms of Reference document.

 

As an aside, Members queried whether the new Capital Buildings Committee would have sole discretion of the disposal of operational properties linked to their capital projects. The Town Clerk would discuss with the City Surveyor to confirm the details of CBC’s Terms of Reference.  

 

RESOLVED – that Members approved the following:

 

• subject to any comments and agreement, approved the Terms of Reference

of the Corporate Asset Sub Committee for submission to the Court (as a sub set of the Finance Committee Terms of Reference) as set out in the appendix 1;

 

• considered the frequency of meetings of the Sub-Committee to be adequate; and

 

• agreed that any changes to the Terms of Reference required in the lead up to

the appointment of Committees be delegated to the Town Clerk, in

consultation with the Chairman and Deputy Chairman.

 ...  view the full minutes text for item 11.

12.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 

 

 ...  view the full minutes text for item 12.

13.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 13.

14.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 14.

15.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 22nd November 2017.

 ...  view the full agenda text for item 15.

Minutes:

The non-public minutes of the previous meeting held on 22 November were approved as an accurate record.

 ...  view the full minutes text for item 15.

16.

Outstanding Actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 16.

Minutes:

Members received a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

 

 ...  view the full minutes text for item 16.

17.

COTAG Access Control Gateway 3

Report of The City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

Members received a Report of the City Surveyor.

 

 

 ...  view the full minutes text for item 17.

18.

Woodredon & Warlies Park Estate

Report of The City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 18.

19.

City Surveyor's Business Plan 2017-18 Quarter 3 progress report

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members received a Report of The City Surveyor.

 ...  view the full minutes text for item 19.

20.

City Surveyor's Draft High Level Business Plan - 2018/2023

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members received a Report of The City Surveyor.

 ...  view the full minutes text for item 20.

21.

Additional Works Programme Progress Report Q3 2017/18

Report of The City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members received a Report of The City Surveyor.

 ...  view the full minutes text for item 21.

22.

Barbican Centre Capital Cap - Progress Report

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

Members received a Report of The Director of Operations & Buildings of the Barbican Centre.

 

 ...  view the full minutes text for item 22.

23.

20-21 Aldermanbury - Gateway 2 report

Report of The City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 23.

24.

Finsbury Circus Garden: Compensation progress

Report of The Director of Open Spaces.

 ...  view the full agenda text for item 24.

Minutes:

Members received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 24.

25.

Police Accommodation Strategy - 21 New Street

Report of The Chamberlain, The Commissioner of the City of London Police and The City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

Members received a Report of the Chamberlain, the Commissioner of the City of London Police and The City Surveyor.

 

 

 ...  view the full minutes text for item 25.

26.

City Centre 3D Model and Virtual Reality Centre

Report of The City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members considered a Report of the City Surveyor.

 ...  view the full minutes text for item 26.

27.

City Fund & City's Estate Highway Disposal - 30/34 Moorgate, EC2

Report of The City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 27.

28.

Smithfield Market - Lease of basement area to Citigen

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

Members received a Report of The City Surveyor.

 ...  view the full minutes text for item 28.

29.

Asset Management - SBR Update Report

Report of The City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 29.

30.

Heritage Lottery Fund Application Dates - Issues Report

Report of The City Surveyor.

 ...  view the full agenda text for item 30.

Minutes:

Members considered a Report of The City Surveyor.

 

 ...  view the full minutes text for item 30.

31.

First Registration of the City's Freehold Titles - Progress since January 2017

Report of The City Surveyor.

 ...  view the full agenda text for item 31.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 31.

32.

Guildhall West Wing Mezzanine Level Improvement Gateway 2

Report of The City Surveyor.

 ...  view the full agenda text for item 32.

Minutes:

Members received a Report of The City Surveyor.

 ...  view the full minutes text for item 32.

33.

Guildhall - Great Hall - Events Chair Replacement Gateway 2 Report

Report of The City Surveyor.

 ...  view the full agenda text for item 33.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 33.

34.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 34.

35.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business

 

 ...  view the full minutes text for item 35.

 


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