Agenda and minutes

Apologies for absence were received from Michael Bramwell (co-opted), Alderman Peter Hewitt, Michael Hudson, Hugh Morris, Alderman Dr Andrew Parmley, Judith Pleasance and Gillian Yarrow (co-opted).

Councillor Chris Townsend declared a standard, non-pecuniary interest stating that he was currently appointed and serving as an elected representative of Mole Valley District Council.

To agree the public minutes and summary of the meeting held on 1 October 2013.

The public minutes and summary of the meeting held on 1 October 2013 were considered and approved as a correct record.

MATTERS ARISING

City of London Freemen’s School Bursary Fund – 2012/13 Report and Financial Statements (page 2) – The Chamberlain reported that, following the Board’s request, a surplus of £129,000 had now been transferred to charitable units.

To receive the public minutes and summary of the meeting held on 15 November 2013.

The public minutes and summary of the Finance, General Purposes and Estates Sub Committee meeting held on 15 November 2013 were received.

RECEIVED.

To receive the public minutes and summary of the meeting held on 15 November 2013.

The public minutes and summary of the Academic and Education Sub Committee meeting held on 4 March 2013 were received.

RECEIVED.

Report of the Town Clerk.

The Board considered a report of the Town Clerk requesting that Governors review the Board’s Terms of Reference and Frequency of Meetings.

In response to a question, the Chairman stated that the Board’s very broad terms of reference were intended to provide a degree of flexibility.

The Board commented that they were content with their current frequency of meetings.

RESOLVED – That, the terms of reference of the Board of Governors of the City of London Freemen’s School are approved for submission to the Court of Common Council in May 2014.

There were no questions.

There were no additional, urgent items of business for consideration.

To consider the resolution excluding the Public in respect of those items containing exempt information:-

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act.

            Item No.                                                          Exemption Paragraph(s)

RESOLVED: That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act.

            Item No.                                                          Exemption Paragraph(s)

                10                                                                            1, 2, 3 & 4

                11                                                                            2, 3 & 4

                12                                                                            2, 3 & 4

                13                                                                            3

                14                                                                            1 & 2

                15                                                                            1 & 3

                16                                                                            1 & 3

                17                                                                            3

                18                                                                            2

                19                                                                            1

                20                                                                            -

                21                                                                            -

                22                                                                            1, 2, 3 & 4

                23                                                                            2, 3 & 4           

To agree the non-public minutes of the meeting held on 1 October 2013.

The non-public minutes of the meeting held on 1 October 2013 were considered and approved as a correct record.

To receive the non-public minutes and summary of the meeting held on 15 November 2013.

The non-public minutes of the Finance, General Purposes and Estates Sub Committee meeting held on 15 November 2013 were received.

To receive the non-public minutes and summary of the meeting held on 15 November 2013.

The non-public minutes of the Academic and Education Sub Committee meeting held on 15 November 2013 were received.

Joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School.

The Board considered and approved a joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School regarding the Foundation Scholarship Scheme Award Scale.

Report of the Headmaster of the City of London Freemen’s School.

The Board received a report of the Headmaster of the City of London Freemen’s School relative to various School matters including staffing matters, the ISI Interim Inspection of Boarding, Prize  Day 2014 and Marketing and Admissions.

Report of the Headmaster of the City of London Freemen’s School.

The Board considered and approved a report of the Headmaster regarding the Development Office.

Joint report of the Headmaster of the City of London Freemen’s School and the Chaplain.

The Board received a joint report of the Headmaster and the Chaplain providing Governors with an up to date overview of activities in 2012-13 the School has been involved with which, in addition to benefitting the education of pupils, are also of ‘public benefit’.

Report of the Bursar.

The Board received a report of the Bursar regarding various issues including the School’s financial position, arrears of fees and catering.

Report of the Deputy Head (Academic).

The Board received a report of the Deputy Head, Academic, of the City of London Freemen’s School regarding the School’s 2013 public examination results.

** IN ACORDANCE WITH STANDING ORDER NO. 40, THE BOARD AGREED, AT THIS POINT, TO EXTEND THE MEETING BEYOND THE ALLOTTED 2 HOUR TIME FRAME **

Report of the Head of the Junior School, City of London Freemen’s School.

The Board received a report of the Head of the Junior School providing Governors with an overview of events in the Junior School since the last Board meeting.

There were no questions in the non-public session.

There were no additional, urgent items of business for consideration in the non-public session.

To agree the confidential minutes of the meeting held on 1 October 2013.

The confidential minutes of the meeting held on 1 October 2013 were considered and approved as a correct record.

Report of the Director of Corporate HR.

The Board received a report of the Director of Human Resources regarding the 2013 Teaching Staff Pay Claim.