Agenda and minutes

Apologies for absence were received from Alderman Hewitt, Alderman Parmley, Councillor Townsend and Gillian Yarrow.

There were no declarations.

To agree the public minutes and summary of the meeting held on 28 January 2014.

The public minutes of the meeting held on 28 January 2014 were considered and approved as a correct record.

To receive the public minutes and summary of the meeting held on 1 April 2014.

The public minutes of the City of London Freemen’s School Finance, General Purposes and Estates Sub-Committee were noted.

To receive the public minutes and summary of the meeting held on 1 April 2014.

The public minutes of the City of London Freemen’s Academic and Education Sub-Committee were noted.

City of London Freemen’s School Minibuses Policy.

The Board of Governors considered the City of London Freemen’s School Minibus Policy.

A Member of the Board asked for clarification with regards to the procedure for driver’s health checks, particularly for drivers who are required to take medication. The Bursar explained that School drivers were required to notify the Bursary or the Medical Centre if they are required to take medication.

Following this a Member asked for further clarification with regards to the requirement for all drivers to have a ‘clean’ driving licence. The Bursar explained that a ‘clean’ driving licence is required by all school drivers’ however the status of driving licences can be reviewed on a discretionary basis if appropriate. The Bursar also clarified that the Policy covered the use of the school car.

RESOLVED: That the Board approve the City of London Freemen’s School, School Minibuses Policy.

City of London Freemen’s School Safeguarding Policy.

The Board received for consideration the City of London Freemen’s School Safeguarding Policy. The Headmaster explained that new safeguarding guidance was received over the Easter Holiday from the Department of Education. The new guidance had yet to be incorporated into the Freemen’s School policy and the Headmaster asked the Board to approve the withdrawal of the item from the meeting. It was proposed that a revised version of the safeguarding policy (which would take into consideration the new guidance) be seen for approval at the June 2014 meeting of the Board of Governors. The Board accepted the request.

Following the withdrawal of the item a Member asked the Headmaster whether all three City of London Schools used the same safeguarding policy. The Headmaster answered that due to certain particularities of individual Schools each School had a different policy, but each policy would incorporate the Department of Education’s new guidance. As an example the Headmaster explained that unlike the other two City Schools the Freemen’s School worked with Surrey Council Children’s Services.

RESOLVED: That the City of London School Freemen’s Safeguarding Policy be withdrawn from the agenda of the 30 April 2014 meeting.

A Member queried the OFA lease and the Bursar clarified that the City had the right to break the lease any time after its expiry under the Landlord and Tenant Act 1954.

There was no urgent business for consideration.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED –:

That, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item No.                                                          Exemption Paragraph(s)

               11                                                                            1, 2, & 3

               12                                                                            2, 3 & 4

               13                                                                            2 & 4

               14                                                                            3

               16                                                                            1

               17                                                                            2, 3 & 4

               18                                                                            1

               19                                                                            1

               20                                                                             4

To agree the non-public minutes of the meeting held on 28 January 2014.

The non-public minutes of the meeting held on 28 January 2014 were considered and approved as a correct record.

To receive the non-public minutes of the meeting on 1 April 2014.

The non-public minutes of the Finance, General Purposes and Estates Sub-Committee meeting held on 1 April 2014 was considered and approved as a correct record.

To receive the non-public minutes of the meeting on 1 April 2014.

The Board noted the non-public minutes of the Academic and Education Sub-Committee held on 1 April 2014.

Report of the Town Clerk.

The Board noted a report of the Town Clerk detailing an action taken under Urgency Procedures (Standing Order No. 41(a)) since the meeting on 28 January 2014.

The City Surveyor to be heard.

The Board heard a verbal update from the City Surveyor regarding the Master Plan.

RESOLVED -:

That the Board note the Master Plan update.

Report of the Headmaster of the City of London Freemen’s School.

The Board received a report of the Headmaster of the City of London Freemen’s School regarding the 2015/16 – 2019/20 Fee Strategy.

RESOLVED: That the Board note the 2015/16 – 2019/20 Fee Strategy.

Report of the Bursar of the City of London Freemen’s School.

The Board received a report of the Bursar of the City of London Freemen’s School.

RESOLVED: That the Board note the report of the Bursar of the City of London Freemen’s School.

Report of the Headmaster of the City of London Freemen’s School.

The Headmaster provided the Board with further information regarding staff changes since writing the Headmaster’s report.

RESOLVED: That the Board note the Headmaster of the City of London Freemen’s School update.

Report of the Head of the Junior School, City of London Freemen’s School.

The Board received a report of the Head of Junior School.

RESOLVED: That the Board note the Head of Junior School report.

To be heard.

The Board of Governors received a report tabled by the Director of HR regarding Teaching Staff Pay Awards.

RESOLVED: That the Board agree the recommendations of the Director of HR regarding Teaching Staff Pay Awards.

There were no non-public questions.

There was no other business.