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Venue: City of London School for Girls - ST GILES TERRACE, BARBICAN, EC2Y 8BB

Contact: Paige Upchurch  Email: paige.upchurch@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Professor Anna Sapir Abulafia, Rehana Ameer, Professor John Betteridge, Deputy Roger Chadwick, Dr Stephanie Ellington, Elizabeth Phillips, Deputy Richard Regan and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

Or

 

XXX declared an interest in item XXX by virtue of XXX

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 159 KB

To agree the public minutes and summary of the meeting held on 10 October 2017.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED – That the minutes of the meeting held on 10 October 2017 are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Appointments to Sub Committees and Working Parties

The Town Clerk to be heard.

 ...  view the full agenda text for item 4.

Minutes:

Governors received an updated list of current vacancies from the Town Clerk.

·         Alderman David Graves and Ann Holmes put themselves forward for the Bursary Committee.

·         Sir Michael Snyder and Randall Anderson put themselves forward for the Reference Sub Committee.

·         The Chairman informed the Governors about a possible replacement governor, Sohu Gawalli.  The Headmistress endorsed this candidate and commented that she is a previous parent of the school, she has Chaired the Friends Committee, has proved fantastic at foreseeing the strategic needs of the school.  She can bring to the Board a love for the school and fundraising experience. 

·         Professor John Betteridge has confirmed that he is stepping down as Governor on the grounds of his health.  The Chair understands his decision and gives thanks for his long-term commitment and service to the school.  He will formally resign from his post in the next board meeting.

·         Mary Robey has confirmed that she will be standing down from Easter, after the next board meeting.  The Chair gives thanks to Mary Robey for her tremendous contribution to the school and notes that she made a huge difference to the School during her time on the board.

·         A Governor commented that when considering the replacements to the board, previous students of the school should be considered.  The Chair mentioned that educationalists are to be considered as priority and another member commented on the benefits of having new Governors with planning or architectural skills, due to the ongoing expansion plans.

·         The Chairman welcomed Rehana Ameer to the Board.

 

RESOLVED:

That Alderman Graves and Ann Holmes are appointed to the Bursary Committee.

 

That Sir Michael Snyder and Randall Anderson are appointed to the Reference Sub Committee.

 

That consideration of Sohu Gawalli as a replacement Governor is approved.

 

 ...  view the full minutes text for item 4.

5.

General Data Protection Regulation - Impact for the City of London School for Girls pdf icon PDF 92 KB

Report of the Headmistress

 

 ...  view the full agenda text for item 5.

Minutes:

Governors considered a report of the Headmistress regarding data protection and General Data Protection Regulation.

 ...  view the full minutes text for item 5.

6.

Designated Officer Annual Report for 2016 to 2017 pdf icon PDF 108 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Board considered a report of the Director of Community and Children’s Services regarding referrals to the local Designated Officer.

 

·         The Headmistress informed the Governors that the school do not report often to the Designated Officer because the majority of girls do not live in the City of London and concerns are therefore reported to their local Councils.  The School still have a close working relationship with the Designated Officer and regularly talk on the phone.

·         A Governor commented that the School should take a ‘over reporting better than under reporting’ approach regarding.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item No.

Paragraphs in Schedule 12A

 

 

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 10 October 2017.

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the meeting of 10 October 2017 were approved as an accurate record.

 ...  view the full minutes text for item 10.

11.

Draft Minutes of the Academic Working Party Meeting - 28 September 2017

To receive the draft minutes of the Academic Working Party meeting held on 28 September 2017.

 ...  view the full agenda text for item 11.

Minutes:

The minutes of the meeting of 28 September 2017 were noted

 ...  view the full minutes text for item 11.

12.

Draft Minutes of the 125th Anniversary Working Party Meeting - 31 October 2017

To receive the draft minutes of the 125th Anniversary Working Party Meeting held on 31 October 2017.

 ...  view the full agenda text for item 12.

Minutes:

The minutes of the meeting of 31 October 2017 were noted.

 ...  view the full minutes text for item 12.

13.

Annual Waivers Report 2016/17

Report of the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

Governors considered a report of Chamberlain regarding applications for waivers

 ...  view the full minutes text for item 13.

14.

Report of the Headmistress

Report of the Headmistress.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered and approved the report of the Headmistress which provided information of non-public matters in relation to the School.

 ...  view the full minutes text for item 14.

15.

City of London School for Girls Expansion Options - Feasibility Study

Report of the Headmistress.

 

 ...  view the full agenda text for item 15.

Minutes:

Governors agreed to vary the order of items on the agenda so that Item 17 (City of London School for Girls Expansion Options) was considered next.

 

Governors considered a report of the Headmistress regarding the options proposed for the expansion of the school.

 ...  view the full minutes text for item 15.

16.

Gateway 6 Issue Report - City of London School for Girls Refurbishment Programme: Phase 2 - update; and Phase 3- seeking approval of scope for works

Report of the Headmistress.

 ...  view the full agenda text for item 16.

Minutes:

Governors considered a report from the Headmistress regarding the Refurbishment Programme.

 

Sir Michael Snyder left at this point of the meeting.

 ...  view the full minutes text for item 16.

17.

City of London School for Girls Building Strategy

Report of the Headmistress

 ...  view the full agenda text for item 17.

Minutes:

Governors considered a report of the Headmistress.

 ...  view the full minutes text for item 17.

18.

Proposed Revenue Budget 2018/19

Joint report of the Headmistress and Chamberlain.

 ...  view the full agenda text for item 18.

Minutes:

Governors considered a report of the Headmistress and the Chamberlain

 ...  view the full minutes text for item 18.

19.

Repairs, Maintenance & Improvements Fund

Joint report of the Headmistress, Chamberlain and City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Governors considered a report of the Headmistress, the Chamberlain and the City Surveyor regarding the fund for future repairs, maintenance and improvements.

 ...  view the full minutes text for item 19.

20.

Fundraising Strategy Progress Report

Report of the Headmistress.

 ...  view the full agenda text for item 20.

Minutes:

Governors noted a report of the Headmistress.

 ...  view the full minutes text for item 20.

21.

Report on Outreach Initiatives by the City of London School for Girls

Report of the Headmistress.

 ...  view the full agenda text for item 21.

Minutes:

Governors noted a report of the Headmistress.

 ...  view the full minutes text for item 21.

22.

City of London School for Girls Management Information Dashboard

Joint report of the Chamberlain and Bursar.

 ...  view the full agenda text for item 22.

Minutes:

Governors noted a report of the Chamberlain and the Bursar.

 ...  view the full minutes text for item 22.

23.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 23.

24.

Any other business that the Chairman considers urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 24.

25.

Confidential - Draft Minutes of the Academic Working Party Meeting held on 28 September 2017

To receive the draft confidential minutes of the Academic Working Party Meeting held on 28 September 2017. [CIRCULATED SEPERATELY ON BLUE PAPER].

 ...  view the full agenda text for item 25.

Minutes:

Governors received the minutes.

 ...  view the full minutes text for item 25.

 


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