Agenda and minutes

Digital Services Committee - Tuesday, 9th December, 2014 11.30 am

Venue: Committee Room 1 - 2nd Floor West Wing, Guildhall. View directions

Contact: Saimah Tahir
tel.no.: 020 7332 3113  Email: saimah.tahir@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 

 ...  view the full agenda text for item 1.

Minutes:

Apologies were received from Roger Chadwick, Jamie Ingham Clark, Alderman Peter Estlin and Chris Punter.

 

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

Jeremy Mayhew declared a non-pecuniary interest under item 6.

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meetings pdf icon PDF 126 KB

To agree the public minutes and non-public summary of the meeting held on the 23rd September and 21st October 2014.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

 

RESOLVED: That the public minutes and non-public summary of the meetings held on the 23rd September and 21st October 2014 be approved as an accurate record subject to typographical corrections.

 ...  view the full minutes text for item 3.

4.

Head of IT Update pdf icon PDF 76 KB

A Report of the Chamberlain

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee received a report of the Chamberlain which provided Members with an update on the Managed IS Service Contract, Capacity Management and the Public Service Network (PSN) accreditation with the Police. 

 

Managed Service Contract

Members noted that there was a slight increase in Priority 1 and Priority 2 issues. The Information System department and Agilisys had been working together to rectify the problem with escalating service issues.

 

Capacity Management Storage

Members noted that the City of London Corporation had to reduce the storage they used by 18% over the duration of the contract with Agilisys. Training would be provided to help users determine which files needed to be kept and thereby reduce storage space.

 

Members questioned whether online storage options would be a good alternative to Agilisys’s storage options and asked Officers to prepare a proposals and options report on capacity Management Storage.

 

Public Service Network (PSN)

Members were informed that, in line with Public Service Network requirements, Agilisys would be conducting a Health Check for systems across the City of London Corporation. This would highlight the areas that needed to be addressed to ensure accreditation.

 

Members requested that future reports contained more detail that was relevant to the Sub-Committee.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 4.

5.

Chief Information Officer Update

A verbal report of the Chamberlain

 ...  view the full agenda text for item 5.

Minutes:

This item was deferred.

 ...  view the full minutes text for item 5.

6.

Progress Report on Strategic Programmes and all IS Projects pdf icon PDF 295 KB

A report of the Chamberlain

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee received a report of the Chamberlain which provided an update on the IS Project Portfolio and the key issues and risks.

 

The Application Development Lead informed Members that the entire portfolio had decreased from 59 to 52 projects. Oracle, E-Invitations and Infrastructure as a Service (IaaS) remained red rated with Information Technology Infrastructure Library (ITAL) being rated as amber.

 

Members questioned whether the Sub-Committee would have an overview on the National Fraud Initiative Bureau system due to their combined expertise on IS matters. Officers explained that that this was already under the jurisdiction of the Police Committee and overseen by the Chief Officers’ Summit Committee.

 

RESOLVED – That the report be noted.

 

 

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Committee

 

 ...  view the full agenda text for item 7.

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman considers urgent

There was no other business.

 ...  view the full agenda text for item 8.

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

 

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.                                                                    Exempt Paragraphs

 

Paragraph(s) in Schedule 12A

     9-15

                            3

                           

 

 ...  view the full minutes text for item 9.

10.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 23rd September and 21st October 2014.

 ...  view the full agenda text for item 10.

Minutes:

 

RESOLVED: That the non-public minutes of the meetings held on 23rd September and 21st October 2014 be approved as an accurate record.

 ...  view the full minutes text for item 10.

11.

Actions from Information Systems Sub Committee

A report of the Chamberlain

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee received a report of the Chamberlain regarding actions arising from Information System Sub list.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 11.

12.

Information Systems - Quarterly Update

A report of the Chamberlain

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received a report of the Chamberlain regarding the state of the Information System Division.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 12.

13.

Information System Risk Register

A report of the Chamberlain

 ...  view the full agenda text for item 13.

Minutes:

A report of the Chamberlain updating Members on the risks included in the Information System Risk Register.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 13.

14.

Non-public questions on matters relating to the work of the Committee

 

 ...  view the full agenda text for item 14.

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 14.

15.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 ...  view the full agenda text for item 15.

Minutes:

There was no urgent items.

 

 ...  view the full minutes text for item 15.