Agenda and minutes

Apologies were received from Nigel Challis, Deputy John Chapman, Deputy Jamie Ingham Clark, Hugh Morris, Alderman Matthew Richardson and James Tumbridge.

There were no declarations.

To agree the public minutes and non-public summary of the meeting held on 11 March 2015.

RESOLVED: That the public minutes and non-public summary of the meeting held on 11 March 2015 be approved as a correct record.

Note of outstanding actions from the public minutes.

(N.B. There are no outstanding actions from the non-public minutes)

Members received a note of outstanding actions from the public minutes.

The Chamberlain undertook to include the present position on outstanding actions in future such reports.

Report of the Chief Information Officer and presentation updating on the current position.

The Sub Committee considered a report and a detailed presentation of the Chief Information Officer putting into context a joint operational review which had been underway since late April 2015 to address issues affecting both IT services and the Oracle project.

It was particularly noted that:-

-          There had been a period of significant change for the IT service, including changing all infrastructure, bringing the Police on Board together with significant resource challenges;

-          Public sector network accreditation had been achieved in April and the future on-going accreditation would be managed by Agilisys in future

-          Whilst some disruption was inevitable, prior to the review there had been an extended period where this had been below acceptable levels;

-          As each project progressed, underlying legacy issues had been exposed, these were being worked through and, as changes were being implemented, complexity was being removed and the joint operational review accelerated this process;

-          Operational Reviews were being undertaken and a number of improvement projects were progressing through the Gateway Process;

-          The identified key areas for improvement were making a difference for users however, issues remained and further work was required to ensure all users were receiving an effective service;

-          Plans to achieve medium and long term actions were being developed and would be submitted to Summit and Chief Officer Groups for consideration;

-          There had been issues which were being overcome but more positive engagement of the teams, working together with the technical support was now improving the customer experience;

-          The IT Strategy would be reconsidered once matters had settled;

-          It had been intended that internal knowledge of the Corporation’s systems would be retained by the TUPE of roles from the City Corporation. 

Members welcomed the current sense of common purpose and emphasised the need for

A Presentation on:

- Oracle; and

- Superfast City Programme.

The Chamberlain informed Members of the progress made on the Superfast City Programme.

IT Refresh

In answer to a Member’s question, the Chamberlain confirmed that, as 60% of the City’s IT equipment was in excess of four years old, this would have an impact on the way that it worked and a strategic policy for the turnover of equipment on a rolling basis (with certain exceptions) would be drawn up. 

There was no other business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 11 March 2015.

RESOLVED: That the non-public minutes of the meeting held on 11 March 2015 be approved as an accurate record.

There were no non-public questions.

There were no items of non-public urgent business.