Agenda and minutes

Apologies for absence were received from Alderman Sir Robert Finch, Sheriff Wendy Mead and Brian Harris.

Mr Hoffman and Deputy Owen-Ward, both Members of the City of London’s Planning and Transportation Committee declared an interest in matters relating to the provision of tables and chairs outside the Royal Exchange which was to be covered as a ‘matter arising’.

Appointing the Committee and approving its Terms of Reference (to be tabled).

Members received the Order of the Court of Common Council, 19 April 2012, appointing the Committee for 2012/13 and setting its Terms of Reference.

To elect a Chairman in accordance with Standing Order No. 29.

The Committee proceeded to elect a Chairman in accordance with Standing Order No. 29.

The Town Clerk reminded Members that, under Standing Order No. 29. (3) (b) members of this Committee were permitted to be Chairman of more than one Committee (Ward or Non-Ward) and went on to read a list of those Members eligible to stand. Tom Hoffman, being the only Member expressing a willingness to serve as Chairman, was duly elected for the ensuing year and took the Chair.

To elect a Deputy Chairman in accordance with Standing Order No. 30.

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. 

         The Town Clerk read a list of those Members eligible to stand and Simon Duckworth, being the only Member expressing a willingness to serve as Deputy Chairman, was duly elected for the ensuing year.

To agree the public minutes and summary of the meeting held on 3 February 2012 (copy attached).

The public minutes and summary of the meeting held on 3 February 2012 were approved and agreed as a correct record.

Report of the Town Clerk (copy attached).

The Committee considered a report of the Town Clerk relative to the Terms of Reference for the Gresham Working Party and the appointment of four City Side representatives for the ensuing year.

The Town Clerk reported that five Members had expressed a willingness to serve on the Gresham Working Party and that, with just four places available, a ballot would therefore be necessary.

Deputy Eskenzi stated that he would like to seek the leave of the Committee to withdraw from the ballot at this stage.

RESOLVED – That:

(a)        the Terms of Reference of the Gresham Working Party be noted;

(b)        the following four representatives be appointed to represent the City Side on the     Gresham Working Party for the ensuing year:

                        Tom Hoffman, Chairman

                        Simon Duckworth, Deputy Chairman

                        Alderman Sir Robert Finch

                        Brian Harris

(c)        the delegated authority procedures detailed in the report in relation to the Working Party be endorsed.

Report of the Town Clerk (copy attached).

The Committee considered a report of the Town Clerk relative to the appointment of four representatives on the Gresham College Council for the next four years.

The Town Clerk reported that that five Members had expressed a willingness to serve and that, with only four places available, a ballot would therefore be necessary.

A ballot having been taken, votes were cast as follows:-

            Deputy John Barker                2 votes

            Deputy Anthony Eskenzi         5 votes

            Deputy Robin Eve                   5 votes

            Tom Hoffman                          6 votes

            Simon Duckworth                    5 votes

RESOLVED – That, Deputy Anthony Eskenzi, Deputy Robin Eve, Tom Hoffman (Chairman) and Simon Duckworth (Deputy Chairman) be appointed onto the Gresham College Council for four-year terms which will commence on 31 August 2012 and expire in August 2016. It was also approved that the City’s ‘Voting Member’ should be its Chairman or, in the Chairman’s absence, the Deputy Chairman or such other Member of the City Side as may be nominated by the Committee.

Any questions on matters relating to the work of the Committee.

There were no questions.

Any items of other business that the Chairman may decide are urgent.

There were no additional, urgent items of business for consideration.

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

Item Nos.                                                         Exempt Paragraph(s)

              12                                                                                          1, 2 & 3

              13                                                                                                1

              14                                                                                             1 & 3

              15                                                                                                 -

              16                                                                                                 -

RESOLVED - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act:-

Item Nos.                                                                        Exemption Paragraphs

               12                                                                                          2 & 3

               13                                                                                              1

                14                                                                                             1

                15                                                                                         1 & 3

                16                                                                                             -

                17                                                                                             -

To agree the non-public minutes of the meeting held on 3 February 2012 (copy attached).

The non-public minutes of the meeting held on 3 February 2012 were approved and agreed as a correct record.

Report of the Director of Community and Children’s Services (copy attached).

The Committee received a report of the Director of Community and Children’s Services providing details of the present financial and personal circumstances of each occupant at the Gresham Almshouses.

RECEIVED.

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

There were no questions raised in the non-public session.

A Member raised a query relative to this Committee’s status as a ‘Grand Committee’.