Agenda and minutes

Apologies were received from Henry Colthurst, Stuart Fraser, Hugh Morris, The Rt Hon the Lord Mayor Dr Andrew Parmley, and Tom Sleigh.

The following Members declared a non-pecuniary interest in items on the agenda: Deputy Joyce Nash; Deputy Catherine McGuinness; and Deputy John Tomlinson.

To agree the public minutes of the Sub-Committee meeting held on 6 October 2016.

The public minutes of the meeting held on 6 October 2016 were approved.

Report of the Chamberlain.

This report will be considered by the Policy and Resources Committee.

Members considered an update report of the Chamberlain regarding Project Funding.

RESOLVED, that the Sub Committee recommend to the Policy and Resources Committee the following requests for funding totalling £799k from the 2016/17 City Fund provision for new schemes, all subject to the requisite approvals by other committees.

·         Relocation of Adult Skills and Education Services to Guildhall Business Library – a contribution of up to £71k, dependent on the project sum approved at Gateway 5 by the Chief Officer after procurement;

·         Barbican Estate New Baggage Stores (SBR proposal) – a provision of up to £610k, (including £19k to progress to the next gateway) with the remainder of £591k dependent on the project sum approved at Gateway 5 by the Chief Officer after procurement;

·         Top-up loan funding for two Barbican Centre SBR proposals to cover cost increases:

o   Frobisher Crescent Level 4 - £52k

o   New Retail Unit - £66k.

Report of the Director of the Built Environment.

This report has been considered by the Streets and Walkways Sub Committee, the Planning and Transportation Committee, the Projects Sub Committee, and will be considered by the Policy and Resources Committee.

Members considered a report of the Director of the Built Environment regarding Bank Junction Improvements.

RESOLVED, that Members,

·         Approve the allocation of the S106 deposits set out in Table 3 (Appendix 1) of the report totalling £121,052to the Bank junction experimental safety scheme

·         Approve the allocation of up to £670,948 from the On Street Parking Reserve account to the Bank Junction experimental scheme.

·         Approve the inclusion of any Transport for London funding to the project budget that arises with a report to this committee to confirm the inclusion and resultant balance on the On Street Parking Reserve or S106 contributions.

Report of the Director of the Built Environment.

This report has been considered by the Culture, Heritage and Libraries Committee, the Streets and Walkways Sub Committee and the Projects Sub Committee.

Members considered a report of the Director of the Built Environment regarding Eastern City Cluster Public Art.

RESOLVED, that Members

·         Note the contents of the update report;

·         Agree to retain the project in-house for the next three years;

·         Agree that any underspend from previous years is transferred to future years of the project;

·         Approve the appointment and/or procurement of all services associated with the delivery of the project for years 2017-19 in accordance with Section 5 of this report;

·         Delegate authority to the Director of Transportation and Public Realm and Head of Finance to adjust the project budget between staff costs, fees and works (and between Years 7-9), providing the overall budget is not exceeded;

·         Approve a contribution of £360k from the S106 obligation connected with the Pinnacle development at 22 Bishopsgate towards the implementation of the next 3 years of the project.   

Report of the Town Clerk and Chamberlain.

Members considered a report of the Town Clerk and Chamberlain regarding The City Bridge Trust’s proposed revenue budgets in 2016/17 and 2017/18.

RESOLVED, that Members

·         Approve the revised 2016/17 revenue budget (which includes an additional £49,000 over the local risk resource base, to support Strategic Initiatives recently approved by members of the City Bridge Trust Committee) for submission to Finance Committee;

·         Approve the provisional 2017/18 revenue budget (which includes an additional £193,000 over the local risk resource base) for submission to the Finance Committee;

·         Approve a proposal for an uplift to the 2017/18 budget of £193,000 noted within this paper. Members are requested to note that these figures are derived from an initial review of operational expenditure which took place following the appointment of the Head of Charity & Social Investment Finance, alongside inclusion of support costs for recently approved Strategic Initiatives; and

·         Authorise the Chamberlain to revise these budgets to allow for any necessary realignment of funds resulting from corporate projects.

There were no questions.

There was no other business.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

To agree the non-public minutes of the Sub-Committee meeting held on 6 October 2016.

The non-public minutes of the meeting held on 6 October 2016 were approved.

Members received the non-public appendix for the item on Project Funding.

Report of the City Surveyor.

This report has been considered by the Finance Committee.

Members considered a report of the City Surveyor regarding Financial Constraints facing the Guildhall Complex.

Report of the City Surveyor.

Members considered a report of the City Surveyor regarding a request for additional funding for three posts to deliver the expanded cyclical works programme.

Report of the City Surveyor.

This report has been considered by the Property Investment Board and the Finance Committee.

Members considered a report of the City Surveyor regarding funding for additional posts in the Investment Property Group.

To consider a resolution of the Education Board regarding grant funding for Christ’s Hospital and King Edward’s School Witley.

Members received a resolution of the Education Board, and considered a report of the Town Clerk regarding grant funding for Christ’s Hospital and King Edward’s School Witley.

Report of the Town Clerk.

This report has been considered by the Education Board and will be considered by the Policy and Resources Committee.

There were no questions.

There was no other business.