Agenda and draft minutes

Apologies were received from Alderman Sir David Wootton.

There were no declarations. Members queried whether appointments to Outside Bodies should be declared and the Chairman advised that these should be taken on a case by case basis, but in general they were Corporation appointments/nominations and therefore not conflicts of interest.

To approve the Terms of Reference, as agreed at the 19 May 2016 meeting of the Policy and Resources Committee.

Members discussed the Terms of Reference and agreed that these should reflect not only the Sub-Committee’s role in assessing the value of the connections with outside bodies and the work being undertaken by them but the appointed individuals’ role, and should ensure the Sub-Committee retains oversight where the Corporation holds links to outside bodies but no nomination rights.

Members requested that the existing Outside Bodies Protocol be updated by officers and brought to the next meeting for review, and discussed the need for a mechanism for the work of outside bodies to be fed back to this Sub-Committee to enable Members to advise on applications for financial support,

RESOLVED – That the following amendments to the Sub-Committee’s terms of reference be submitted to Policy & Resources Committee for approval:

To be responsible for overseeing the City Corporation’s Outside Bodies Scheme, to include:-

·           developing the Corporation’s policy towards outside body appointments and nominations;

·           keeping under review the effectiveness and appropriateness of the organisation’s participation with individual bodies and maintain oversight where the Corporation holds links to outside bodies but no nomination rights;

·           giving initial consideration to new requests from outside bodies for nominations;

·           advising the Court or relevant Committee as necessary on the needs and requirements of the outside body in respect of any vacancy or funding proposal; and

·           periodically reviewing the City Corporation’s Outside Bodies protocol.

To review the Schedule of Outside Bodies (circulated separately).

The Sub-Committee considered the schedule of Outside Bodies and reviewed them systematically, making the following points:

3. Heart of the City – be amended to reflect the appointment of the Chairman of the City Bridge Trust Committee to the Council of the Heart of the City.

13-15. City of London Academies – a forthcoming report to the Policy & Resources Committee was expected regarding appointment procedures.

16. Court of the City University – inclusion of the Lord Mayor’s ex-officio role.

20. Christ’s Hospital – the Town Clerk advised of additional vacancies, and undertook to query whether full Court were contacted regarding candidates for presentation.

22. Gresham College Council – the Chairman advised that appointments to the Council were currently being reviewed.

25. London Councils Audit Committee – the Sub-Committee agreed to remove this from the main schedule of outside bodies, but retain it on a separate list for continuing oversight.

28. London Councils Pensions CIV Sectoral Joint Committee – the Town Clerk undertook to research this appointment further.

30. Environmental Protection UK - the Town Clerk undertook to research these appointments further.

32. Wembley National Stadium Trust - the Sub-Committee agreed to remove this from the main schedule of outside bodies, but retain it on a separate list for continuing oversight.

36. Association of Police and Crime Commissioners – the Chairman confirmed there was only one appointment to the Board of Directors, and the Chairman of the Police Committee had a standing invitation to attend open meetings.

39. London & Partners – the Town Clerk to confirm whether this should be the appointment of the Chairman of Policy & Resources rather than Mr Boleat in his own right.

40. TheCityUK – Members advised that there were two representatives, and the Town Clerk undertook to research these appointments further.

41. International Regulatory Strategy Group

To consider a report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk regarding the proposed merger of the St Andrew Holborn Charity and Stafford’s Charity.

RESOLVED – That consent be given to the proposed merger.

There were no questions.

Election of Deputy Chairman

The Sub-Committee resolved to elect James Tumbridge as Deputy Chairman.

Spitalfields Market Community Trust

The Chairman advised that a report regarding the Spitalfields Market Community Trust (SMCT) would be coming to the next meeting, and Members resolved that authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to take any decisions regarding SMCT that might arise before the next meeting.

Date of next meeting

Members agreed that the next meeting be scheduled for late January/early February 2017.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

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There were no questions.

There was no other business.