Agenda and minutes

Property Investment Board - Wednesday, 10th December, 2014 1.45 pm

Venue: Committee Room 4 - 2nd Floor West Wing, Guildhall. View directions

Contact: David Arnold
tel. no.: 020 7332 1174  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

 ...  view the full agenda text for item 1.

Minutes:

Apologies were received from Mark Boleat.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

Brian Harris declared a non-pecuniary interest in parts of the agenda as a member of CBRE.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 128 KB

To approve the public minutes and summary of the Property Investment Board meeting held on 12 November 2014.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 12 November 2014 be approved.

 ...  view the full minutes text for item 3.

4.

Questions on matters relating to the work of the Board

 ...  view the full agenda text for item 4.

Minutes:

There were none.

 ...  view the full minutes text for item 4.

5.

Any other business that the Chairman considers urgent

 ...  view the full agenda text for item 5.

Minutes:

There was none.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

7 – 26

3

 

 

 

 

 ...  view the full minutes text for item 6.

7.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 12 November 2014.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 12 November 2014 be approved, subject to one amendment.

 ...  view the full minutes text for item 7.

8.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the Town Clerk that provided Members with details of decisions taken by the Town Clerk, in consultation with the Chairman and Deputy Chairman, since the Board’s last meeting on 12 November 2014.

 

RESOLVED – That the details of the decisions taken between meetings be noted.

 ...  view the full minutes text for item 8.

9.

Revenue and Capital Budgets - 2014/15 and 2015/16

Joint Report of the Chamberlain and the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a joint report of the Chamberlain and the City Surveyor regarding the revenue and capital budgets for 2014/15 and 2015/16.

 ...  view the full minutes text for item 9.

10.

City's Estate Strategic Review

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the City Surveyor that provided an annual update of the strategy for City’s Estate.

 ...  view the full minutes text for item 10.

11.

Strategic Property Estate - Update

Report of the City Surveyor.

 

 ...  view the full agenda text for item 11.

Minutes:

The Board considered a report of the City Surveyor regarding the progress made over the previous year in respect of the Strategic Property Estate.

 ...  view the full minutes text for item 11.

12.

Arrears of Rent

Report of the City Surveyor.

 

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the City Surveyor that informed Members of the position with regards to arrears of rent as at 28 September 2014.

 ...  view the full minutes text for item 12.

13.

Former Tenants Rent etc Arrears Write Offs

Joint report of the Comptroller and the City Solicitor and the City Surveyor.

 

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a joint report of the Comptroller and City Solicitor and the City Surveyor that detailed five cases of outstanding debt.

 ...  view the full minutes text for item 13.

14.

1 Alie Street, E1 (City Fund) - Action taken under Clause 9.7 of the Procurement Regulations.

Report of the City Surveyor, to be considered by the Finance Committee on 9 December 2014.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the City Surveyor that advised Members of action proposed under clause 9.7 of the City of London Procurement Regulations in relation to 1 Alie Street, E1.

 ...  view the full minutes text for item 14.

15.

Purchase of Freehold Development Site

Report of the City Surveyor.

 

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a report of the City Surveyor that sought approval for the purchase of a freehold development site.

 ...  view the full minutes text for item 15.

16.

City of London Police Accommodation Strategy - Disposal of Surplus Assets

Report of the City Surveyor, approved by the Corporate Asset Sub Committee on 21 November 2014.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the City Surveyor regarding the disposal strategy of City of London Police Accommodation.

 ...  view the full minutes text for item 16.

17.

Gateway 5 Authority to Start Work - 1-5 London Wall Phase 3

Report of the City Surveyor, to be considered by the Projects Sub Committee on 9 December 2014.

 

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the City Surveyor regarding the refurbishment of common areas at 1-5 London Wall Buildings.

 ...  view the full minutes text for item 17.

18.

26/31 Shoreditch High Street, E1 refurbishment

Report of the City Surveyor.

 

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a report of the City Surveyor regarding minor refurbishment to 26/31 Shoreditch High Street, E1.

 ...  view the full minutes text for item 18.

19.

4-14 Tabernacle Street - Gateway 4C/5 A major refurbishment of vacant office building (City Fund)

Report of the City Surveyor, to be considered by the Projects Sub Committee on 9 December 2014.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the City Surveyor regarding a major refurbishment of a vacant office building at 4-14 Tabernacle Street, EC2.

 ...  view the full minutes text for item 19.

20.

City Fund - Letting Report: Over-riding Lease

Report of the City Surveyor.

 

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the City Surveyor regarding the grant of an over-riding lease of the whole of a City Fund property.

 

 

 ...  view the full minutes text for item 20.

21.

City's Estate - Letting Report: Two Lease Renewals

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the City Surveyor regarding the terms of two lease renewals of office spaces situated in Smithfield Market.

 ...  view the full minutes text for item 21.

22.

City's Estate - Letting Report: Rent Review

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the City Surveyor regarding the approval of a rent review of retail shop.

 ...  view the full minutes text for item 22.

23.

City's Estate - Letting Report: Lease Renewal

Report of the City Surveyor.

 

 ...  view the full agenda text for item 23.

Minutes:

The Board considered a report of the City Surveyor regarding the approval to a lease renewal.

 ...  view the full minutes text for item 23.

24.

London Fruit and Wool Exchange (To Follow)

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Board considered a report of the City Surveyor regarding the London Fruit and Wool Exchange Site, E1.

 ...  view the full minutes text for item 24.

25.

New Letting and Surrender/Renewal

Report of the City Surveyor.

 

 ...  view the full agenda text for item 25.

Additional documents:

Minutes:

The Board considered a report of the City Surveyor regarding a rent review and subsequent surrender of a lease.

 ...  view the full minutes text for item 25.

26.

New Letting

Report of the City Surveyor.

 

 ...  view the full agenda text for item 26.

Minutes:

The Board considered a report of the City Surveyor regarding the approval of a new City’s Estate letting.

 ...  view the full minutes text for item 26.

27.

Non-Public questions on matters relating to the work of the Board

 ...  view the full agenda text for item 27.

Minutes:

There were three questions on non-public matters.

 ...  view the full minutes text for item 27.

28.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

 ...  view the full agenda text for item 28.

Minutes:

There was none.

 ...  view the full minutes text for item 28.