Agenda and minutes

Property Investment Board - Wednesday, 16th September, 2015 1.45 pm

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: David Arnold
tel. no.: 020 7332 1174  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Mark Boleat, Deputy Michael Cassidy, Roger Chadwick, Deputy John Chapman, Deputy Robert Howard and Dhruv Patel.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

Deputy Alistair Moss declared an interest in respect of Item 9 and withdrew from discussion on the matter.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 187 KB

To approve the public minutes and summary of the Property Investment Board meeting held on 22 July 2015.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 22 July 2015 be approved.

 ...  view the full minutes text for item 3.

4.

Questions on matters relating to the work of the Board

 ...  view the full agenda text for item 4.

Minutes:

There were none.

 ...  view the full minutes text for item 4.

5.

Any other business that the Chairman considers urgent

 ...  view the full agenda text for item 5.

Minutes:

There was none.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

7 – 16

3

 

 

 

 

 ...  view the full minutes text for item 6.

7.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 22 July 2015.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 22 July 2015 be approved.

 

The City Surveyor updated the Board regarding several matters arising.

 ...  view the full minutes text for item 7.

8.

Report of action taken between meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the Town Clerk that advised Members of action taken by the Town Clerk, in consultation with the Chairman and Deputy Chairman, under delegated authority or urgency since the last meeting of the Board.

 

RESOLVED – That the action taken under delegated authority or urgency between meetings be noted.

 ...  view the full minutes text for item 8.

9.

Outstanding Lease Renewals & Rent Reviews

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the City Surveyor regarding outstanding rent reviews and lease renewals as at 30 June 2015.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

City's Rental Forecasts Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the City Surveyor that provided Members with the latest quarterly update of rental forecasts for City’s Estate, Bridge House Estates, City Fund, and the Strategic Estate, as at 30th June 2015.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 10.

11.

City Surveyor's Departmental Business Plan 2015-18 Quarter One progress report

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the City Surveyor that provided an update to the Quarter One of the City Surveyor’s Departmental Business Plan 2015-18.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 11.

12.

Departmental Risk Report

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the City Surveyor regarding risk management procedures in place within the City Surveyor’s Department.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 12.

13.

Rent Review - South Molton Street, W1

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a report of the City Surveyor that sought approval to a rent review.

 ...  view the full minutes text for item 13.

14.

Letting Report - New Bridge Street, EC4

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a report of the City Surveyor that sought approval to the grant of a reversionary lease.

 ...  view the full minutes text for item 14.

15.

Non-Public questions on matters relating to the work of the Board

 ...  view the full agenda text for item 15.

Minutes:

There were none.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

 ...  view the full agenda text for item 16.

Minutes:

The Board considered two items of urgent business.

 ...  view the full minutes text for item 16.