Agenda and minutes

Venue: PUBLIC MEETING (ACCESSIBLE REMOTELY)

Contact: Richard Holt  Email: richard.holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from the Chair Deputy Tom Sleigh, Tijs Broeke and Stuart Corbyn.

 

It was noted that the Chair would be attending the meeting later and therefore, in the absence of the Property Investment Board’s Chair, the Deputy Chairman took the Chair for the remainder of the meeting.  

  

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 153 KB

To approve the public minutes and non-public summary of the Property Investment Board meeting held on 27th of January 2021.

 

 ...  view the full agenda text for item 3.

Minutes:

The Board considered the public minutes and non-public summary of the Property Investment Board held on the 27th of January 2021.

 

In response to a Member noting he had provided apologies for the previous meeting the Town Clerk confirmed that his apologies would be added to the minutes accordingly.

 

RESOLVED – That the public minutes and non-public summary of the meeting held on 27th of January 2021 be approved as a accurate record.

 ...  view the full minutes text for item 3.

4.

City Surveyor's Departmental Risk Register -Update pdf icon PDF 137 KB

Report of the City Surveyor.

 

To be read in conjunction with a non-public appendix at item 13.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the City Surveyor’s Departmental Risk Register Update.  The City Surveyor introduced the report and highlighted the key points to the Board

 

In response to a Member’s query the City Surveyor confirmed that the Department would be engaging with a risk deep dive with the Audit and Risk Management Committee.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 4.

5.

Business Plan 2020-25 Quarter 3 2020/21 pdf icon PDF 173 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the Business Plan 2020-5 Quarter 3 2020/1.

 

In response to a query from a Member the City Surveyor explained that meetings were taking place to confirm valuations for the purposes of the audit process. In addition, it was added that discussions were being undertaken with valuers to confirm the approach for the valuation note for the City’s Investment Properties in the City Fund 2020/21 accounts. 

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Board

Minutes:

A Member questioned how a business can interact with the City of London Corporation COVID recovery fund. The Deputy Chairman noted that this would addressed in the non-public session.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

There was no urgent business considered in the public session.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

9-22

3

 

 

 

 ...  view the full minutes text for item 8.

9.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 27th of January 2021.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered the non-public minutes of the previous meeting of the Property Investment Board held on the 27th of January 2021.

 

RESOLVED – That the non-public minutes of the meeting held on 27th of January 2021 be approved.

 ...  view the full minutes text for item 9.

10.

Procedure for Considering Tenant Requests for COVID Rent Free Concessions

Joint report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered a Joint report of Chamberlain and City Surveyor on the Procedure for Considering Tenant Requests for COVID Rent Free Concessions.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 10.

11.

All Funds - Rental Estimates Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the City Surveyor on the Rental Estimates Monitoring report for all funds.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 11.

12.

PPG COVID-19 Capital Projects Fund - Update CS 014/21

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the City Surveyor on the COVID-19 Capital Projects Fund update.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 12.

13.

Non-public appendix

Non-public appendix to be read in conjunction with Item 4.

 ...  view the full agenda text for item 13.

Minutes:

The Board received the non-public appendix to read in conjunction with Item 4.

 

RESOLVED- That the appendix be noted.

 ...  view the full minutes text for item 13.

14.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Town Clerk on the report action taken between meetings.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 14.

15.

City's Estate - Letting Report New Letting -Substation chamber at part Ground Floor, 100 Brewery Road, N7

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a report of the City Surveyor for a Letting Report on a New Letting for a Substation chamber at part Ground Floor for 100 Brewery Road.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 15.

16.

City's Estate : 58 South Molton Street - surrender and re-grant

Report of the City Surveyor.

 

To follow.

 ...  view the full agenda text for item 16.

Minutes:

The Board noted that the report had been withdrawn.

 ...  view the full minutes text for item 16.

17.

City Fund - Lease Renewal - Unit 28 Leadenhall Market - Mexican Grill Limited (trading as Tortilla)

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the City Surveyor on the Lease Renewal for Unit 28 Leadenhall Market, Mexican Grill Limited (trading as Tortilla).

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 17.

18.

City Fund - 15-17 Eldon Street - Issue Report

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the City Surveyor on the Refurbishment and Extension of New Liverpool House at 15/17 Eldon Street with in the City Fund.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 18.

19.

Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the City Surveyor on the refurbishment of Town Chambers 74 Moorgate Bridge House Estates.

 

RESOLVED- That the report be approved.  

 ...  view the full minutes text for item 19.

20.

Bridge House Estates - 30-34 New Bridge Street - Gateway 5

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the City Surveyor on the 30-34 New Bridge Street Gateway 5.

 

RESOLVED- That the report be approved.  

 ...  view the full minutes text for item 20.

21.

Non-Public questions on matters relating to the work of the Board

Minutes:

The Board received one question in the non-public session.

 ...  view the full minutes text for item 21.

22.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

The received three items of business in the non-public session.

 ...  view the full minutes text for item 22.