Agenda and draft minutes

There were no apologies.

There were no declarations.

To agree the public minutes of the previous meeting held on 25 November 2021.

RESOLVED - That the public minutes and non-public summary of the meeting held on 25 November 2021 be approved.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer outlining the work programme and the following point was made:

• The Chairman observed that as this was the final meeting of the Procurement Sub-Committee, any items for consideration for the 2022/23 municipal year would be taken forward under new arrangements.

RESOLVED - That the work programme be noted.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer presenting the City Procurement Quarterly Progress report for Quarter 2 of the 2021/22 financial year.

RESOLVED - That the report be noted.

Report of the TOM Programme Director.

The Sub-Committee considered a report of the TOM Programme Director providing an update on the City of London School Pilot extension: Procurement and Projects and the following point was made:

• The Commercial Director confirmed that authority was requested for procurements to be run up to the current procurement thresholds by the Schools participating in the Pilot scheme.  The Schools would also have the option of seeking advice and support from the Central Procurement Team on the procurement process where necessary.

RESOLVED – That the following City of London School Pilot proposals be extended to the City of London School for Girls and the City of London Freemen’s School:

• Authority be devolved to run non-works procurements in accordance with the City of London Procurement Code up to the Find a Tender Service (FTS) threshold, currently £189,330 with the option of drawing on the centre procurement team to advise and provide support to the procurement process where necessary; and,

• Non-works procurements up to £300k, might also have more freedom over procurement strategy and options, depending on applicability of UK Public Contracts Regulations (PCR 2015) and acting always in accordance with the City of London Procurement Code. Agreement on process and lead would be made between City Procurement and the business.

There were no questions.

The Chairman observed that this would be the last meeting of the Procurement Sub-Committee and thanked the Deputy Chairman, Members and Officers for their hard work and excellent support of the Procurement Sub-Committee. 

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

To agree the non-public minutes of the previous meeting held on 25 November 2021.

RESOLVED - That the non-public minutes of the meeting held on 25 November 2021 be approved.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer presenting the Integrated Facilities Management Procurement Stage 1 Strategy report.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer presenting the Architectural Services Framework – Mid Point Procurement update.

Report of the Chief Operating Officer

The Sub-Committee considered a report of the Chief Operating Officer presenting a request for delegated authority.

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain presenting the Departmental response to the latest Chief Officers’ Purchase Card report.

There were no questions.

There were no urgent items.

To agree the confidential minutes of the previous meeting held on 25 November 2021.

RESOLVED - That the confidential minutes of the meeting held on 25 November 2021 be approved.