Agenda and minutes

Apologies for absence were received from Nicholas Bensted-Smith.

There were no declarations.

To receive the Sub-Committee’s terms of reference, as agreed at the Board of Governors meeting held on 5 October 2020.

RESOLVED, that the terms of reference for the Finance and Estates Sub-Committee be received.

To consider the public minutes and non-public summary of the meeting held on 16 September 2020.

RESOLVED,that the minutes of the meeting held on 16 September 2020, be approved as an accurate record.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining Outstanding Actions and the following point was made:

·         A Committee Member requested that target completion dates be included for all public and non-public Outstanding Actions in future and this was agreed by the Sub-Committee.

RESOLVED, that the Outstanding Actions report be noted.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining the Schedule of Standing Items.

RESOLVED, that the Schedule of Standing Items be noted.

Report of the Headmistress of the City of London School for Girls.

Governors considered a report of the Headmistress providing an update on compliance matters at the City of London School for Girls and the following points were made:

• Accessing up-to-date building statutory compliance documentation held on the Micad Property Management System remained a challenge.  The School continued to liaise with the City Surveyor’s Department which had provided verbal assurance that all centrally managed records required for an ISI inspection could be made available on request.  The Micad Property Management System would be updated shortly which would enable documentation to be uploaded faster.

• Good progress had been made in completing the Fire Risk and Health and Safety Audits and it was anticipated that all remaining outstanding actions would be completed by February 2021.  An action plan was being developed to introduce further health and safety improvements in key areas, including science laboratories.  In response to a question from the Chairman, the Compliance Manager confirmed that staff training would be delivered by both the City of London Corporation and the Compliance Manager.  The School was working with the City of London School to develop a business case to establish a shared Health and Safety Apprentice position.

RESOLVED, that the current position be noted.

There were no questions.

There was no other urgent business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, that under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

To consider the non-public minutes of the meeting held on 16 September 2020.

RESOLVED, that the non-public minutes of the meeting held on 16 September 2020 be approved as an accurate record.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining non-public Outstanding Actions.

The Bursar of the City of London School for Girls and the Chamberlain to be heard.

Governors heard an update of the Bursar and the Chamberlain on the proposed Revenue Budget for the City of London School for Girls for the 2021/22 financial year.

The Bursar of the City of London School for Girls, Chamberlain and the City Surveyor to be heard.

Governors heard an update of the Bursar, the Chamberlain and the City Surveyor on the Repairs, Maintenance and Improvement Fund.

Report of the City Surveyor.

Governors considered a report of the City Surveyor on City of London School for Girls’ Summer Works 2020.

Report of the Bursar of the City of London School for Girls.

Governors considered a report of the Bursar on the CLSG Risk Register.

The Headmistress of the City of London School for Girls and the City Surveyor to be heard.

Governors considered a report of the Headmistress on progress arising from Estate Strategy discussions.

There were no questions.

There was one item of urgent business.