Agenda and minutes

Venue: Committee Rooms, West Wing, Guildhall

Contact: Joseph Anstee  Email: joseph.anstee@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Henry Colthurst and Deputy Christopher Hayward. Apologies for lateness were received from Deputy Randall Anderson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations Under the Code of Conduct in respect of Items on the Agenda

Minutes:

Anett Rideg declared a personal interest in Item 7 by virtue of having a child attending Charterhouse Square School and advised that she would not speak or vote on this item.

 ...  view the full minutes text for item 2.

3.

Election of Deputy Chair

To elect a Deputy Chair in accordance with Standing Order 30.

 ...  view the full agenda text for item 3.

Minutes:

The Sub Committee proceeded to elect a Deputy Chair in accordance with Standing Order 30. Expressions of interest from Members were sought and Deputy Rehana Ameer, being the only Member indicating their willingness to serve, was duly elected as Deputy Chair of the Sub Committee for the ensuing year. The Deputy Chair thanked Members for their support.

 ...  view the full minutes text for item 3.

4.

Gateway Approval Process pdf icon PDF 62 KB

To note the Gateway Approval Process.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

RESOLVED – That the Gateway Approval process be received.

 

In response to a request from a Member, the Chair asked that a presentation on the Gateway process be provided for Members at a later meeting.

 ...  view the full minutes text for item 4.

5.

Minutes pdf icon PDF 209 KB

To agree the public minutes and non-public summary of the meeting held on 30 May 2022.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 30 May 2022 be agreed as a correct record.

 

Matters Arising

Responsible Procurement Policy Update - The Chair advised that the Policy & Resources Committee had deferred agreement of the Responsible Procurement Policy, pending further work, and that this may come back to the Sub Committee.

 

Delegations to Officers – Noting the Sub Committee’s previous discussion on project governance arrangements, the Chair suggested that criteria be agreed to guide officers as to whether a report should be submitted to the Sub Committee even where it might be within delegated authority thresholds.

 

List of Projects – The Chair noted that all current planning applications were regularly circulated to all Members for their information and that the Sub Committee had discussed doing something similar with existing projects. The Chair commented that whilst he wanted to increase transparency, the list of all current projects was significantly more extensive than that for planning applications, and therefore consideration would be given as to the best way to structure and deliver this information.

 ...  view the full minutes text for item 5.

6.

Gateway 3/4 - Hampstead Heath Swimming Facilities - Safety, Access and Security Improvements pdf icon PDF 227 KB

Joint Report of the Executive Director of Environment & the City Surveyor

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 3/4 report of the Executive Director of Environment & the City Surveyor regarding safety, access and security improvements at the Hampstead Heath Swimming Facilities. In response to a question from a Member, the City Surveyor advised that officers were confident that the estimated practical completion date of May 2023 remained achievable.

 

RESOLVED – That the Operational Property and Projects Sub Committee agree:

 

1.    That additional budget of £30,700 is approved to reach the next Gateway;

 

2.    Note the revised project budget of £163,700 (excluding risk);

 

3.    Note the total estimated cost of the project at £691,245 (excluding risk);

 

4.    That a Costed Risk Provision of £27,000 is approved to reach the next Gateway (to be drawn down via delegation to City Surveyor;

 

5.    That Option 2 is progressed as the only viable option; and

 

6.    Note that a minor planning application was submitted on 7th June 2022.

 ...  view the full minutes text for item 6.

7.

Gateway 6 - City Streets Transportation Response to Support Covid-19 Recovery: Phase 3 - Charterhouse Square School Street pdf icon PDF 136 KB

Report of the Executive Director of Environment

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 6 report of the Executive Director of Environment regarding Phase 3 of the Charterhouse Square School Street. The Executive Director of Environment introduced the report and advised that the Gateway 5 report had been approved by the Streets & Walkways Sub Committee, rather than under delegation as stated in the report.

 

RESOLVED – That the Operational Property and Projects Sub Committee approve the Outcome Report and agree to close the project.

 ...  view the full minutes text for item 7.

8.

Gateway 6 - Provision of Staff Welfare Facilities at Chingford Golf Course Epping pdf icon PDF 142 KB

Report of the Director of Open Spaces

 ...  view the full agenda text for item 8.

Minutes:

The Sub Committee considered a Gateway 6 report of the Director of Open Spaces regarding the provision of Staff Welfare Facilities at Chingford Golf Course. A Member suggested that the report be submitted to the Corporate Services Committee for information, given the project was in respect of staff welfare facilities.

 

RESOLVED – That the Operational Property and Projects Sub Committee:

 

1.    Note the report and lessons learned; and

 

2.    Approve closure of this project.

 ...  view the full minutes text for item 8.

9.

Questions On Matters Relating to the Work of the Sub Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any Other Business the Chair Considers Urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.                      Paragraph No.

13-17, 19-20                          3

18                                            3,5

21-22                                        -

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 30 May 2022.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 30 May 2022 be agreed as a correct record.

 ...  view the full minutes text for item 12.

13.

Gateway 1-5 - City of London Police Vehicle Fleet Replacement Programme 2022/23

Report of the Commissioner of the City of London Police

 ...  view the full agenda text for item 13.

Minutes:

The Sub Committee considered a Gateway 1-5 report of the Commissioner of the City of London Police.

 ...  view the full minutes text for item 13.

14.

Gateway 2-5 - IT Managed Service Transition

Report of the Chamberlain

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee considered a Gateway 2-5 report of the Chamberlain.

 ...  view the full minutes text for item 14.

15.

Gateway 3 Issue - Phase 2, 3 & 4 - City of London School Masterplan

Report of the City Surveyor

 ...  view the full agenda text for item 15.

Minutes:

The Sub Committee considered a Gateway 3 Issue report of the City Surveyor.

 ...  view the full minutes text for item 15.

16.

Gateway 5 Issue - Isleden House Infill Project

Report of the Director of Community & Children’s Services

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered a Gateway 5 Issue report of the Director of Community & Children’s Services.

 ...  view the full minutes text for item 16.

17.

Gateway 5 - Southwark Estates Window Replacement and Common Parts Redecorations - Pakeman House, Stopher House & Sumner Buildings

Report of the Director of Community & Children’s Services

 ...  view the full agenda text for item 17.

Minutes:

The Sub Committee considered a Gateway 5 report of the Director of Community & Children’s Services.

 ...  view the full minutes text for item 17.

18.

West Ham Park Nursery Residential Development Disposal Agreement - Request for Delegated Authority

Report of the City Surveyor and the Executive Director of Environment

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee considered a report of the City Surveyor and the Executive Director of Environment.

 ...  view the full minutes text for item 18.

19.

City of London Operational Tenants - Arrears Update and Rental Support*

Report of the City Surveyor

 ...  view the full agenda text for item 19.

Minutes:

The Sub Committee received a report of the City Surveyor.

 ...  view the full minutes text for item 19.

20.

Report of Action Taken*

Report of the Town Clerk

 ...  view the full agenda text for item 20.

Minutes:

The Sub Committee received a report of the Town Clerk.

 ...  view the full minutes text for item 20.

21.

Questions On Matters Relating to the Work of the Sub Committee

Minutes:

There were two questions.

 ...  view the full minutes text for item 21.

22.

Any Other Business that the Chair Considers Urgent and Which the Sub Committee Agrees Should be Considered Whilst the Public Are Excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 22.