Agenda and minutes

Apologies for absence were received from Deputy Henry Colthurst and Deputy Christopher Hayward. Apologies for lateness were received from Deputy Randall Anderson.

Anett Rideg declared a personal interest in Item 7 by virtue of having a child attending Charterhouse Square School and advised that she would not speak or vote on this item.

To elect a Deputy Chair in accordance with Standing Order 30.

The Sub Committee proceeded to elect a Deputy Chair in accordance with Standing Order 30. Expressions of interest from Members were sought and Deputy Rehana Ameer, being the only Member indicating their willingness to serve, was duly elected as Deputy Chair of the Sub Committee for the ensuing year. The Deputy Chair thanked Members for their support.

To note the Gateway Approval Process.

RESOLVED – That the Gateway Approval process be received.

In response to a request from a Member, the Chair asked that a presentation on the Gateway process be provided for Members at a later meeting.

To agree the public minutes and non-public summary of the meeting held on 30 May 2022.

RESOLVED – That the public minutes and non-public summary of the meeting held on 30 May 2022 be agreed as a correct record.

Matters Arising

Responsible Procurement Policy Update - The Chair advised that the Policy & Resources Committee had deferred agreement of the Responsible Procurement Policy, pending further work, and that this may come back to the Sub Committee.

Delegations to Officers – Noting the Sub Committee’s previous discussion on project governance arrangements, the Chair suggested that criteria be agreed to guide officers as to whether a report should be submitted to the Sub Committee even where it might be within delegated authority thresholds.

List of Projects – The Chair noted that all current planning applications were regularly circulated to all Members for their information and that the Sub Committee had discussed doing something similar with existing projects. The Chair commented that whilst he wanted to increase transparency, the list of all current projects was significantly more extensive than that for planning applications, and therefore consideration would be given as to the best way to structure and deliver this information.

Joint Report of the Executive Director of Environment & the City Surveyor

The Sub Committee considered a Gateway 3/4 report of the Executive Director of Environment & the City Surveyor regarding safety, access and security improvements at the Hampstead Heath Swimming Facilities. In response to a question from a Member, the City Surveyor advised that officers were confident that the estimated practical completion date of May 2023 remained achievable.

RESOLVED – That the Operational Property and Projects Sub Committee agree:

1.    That additional budget of £30,700 is approved to reach the next Gateway;

2.    Note the revised project budget of £163,700 (excluding risk);

3.    Note the total estimated cost of the project at £691,245 (excluding risk);

4.    That a Costed Risk Provision of £27,000 is approved to reach the next Gateway (to be drawn down via delegation to City Surveyor;

5.    That Option 2 is progressed as the only viable option; and

6.    Note that a minor planning application was submitted on 7th June 2022.

Report of the Executive Director of Environment

The Sub Committee considered a Gateway 6 report of the Executive Director of Environment regarding Phase 3 of the Charterhouse Square School Street. The Executive Director of Environment introduced the report and advised that the Gateway 5 report had been approved by the Streets & Walkways Sub Committee, rather than under delegation as stated in the report.

RESOLVED – That the Operational Property and Projects Sub Committee approve the Outcome Report and agree to close the project.

Report of the Director of Open Spaces

The Sub Committee considered a Gateway 6 report of the Director of Open Spaces regarding the provision of Staff Welfare Facilities at Chingford Golf Course. A Member suggested that the report be submitted to the Corporate Services Committee for information, given the project was in respect of staff welfare facilities.

RESOLVED – That the Operational Property and Projects Sub Committee:

1.    Note the report and lessons learned; and

2.    Approve closure of this project.

There were no questions.

There was no other business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item No.                      Paragraph No.

13-17, 19-20                          3

18                                            3,5

21-22                                        -

To agree the non-public minutes of the meeting held on 30 May 2022.

RESOLVED – That the non-public minutes of the meeting held on 30 May 2022 be agreed as a correct record.

Report of the Commissioner of the City of London Police

The Sub Committee considered a Gateway 1-5 report of the Commissioner of the City of London Police.

Report of the Chamberlain

The Sub Committee considered a Gateway 2-5 report of the Chamberlain.

Report of the City Surveyor

The Sub Committee considered a Gateway 3 Issue report of the City Surveyor.

Report of the Director of Community & Children’s Services

The Sub Committee considered a Gateway 5 Issue report of the Director of Community & Children’s Services.

Report of the Director of Community & Children’s Services

The Sub Committee considered a Gateway 5 report of the Director of Community & Children’s Services.

Report of the City Surveyor and the Executive Director of Environment

The Sub Committee considered a report of the City Surveyor and the Executive Director of Environment.

Report of the City Surveyor

The Sub Committee received a report of the City Surveyor.

Report of the Town Clerk

The Sub Committee received a report of the Town Clerk.

There were two questions.

There was no other business.